Program Assistant, NSI
Program Assistant, NSI
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Salary Not Disclosed
1 Vacancy
Job Description
Department: Antonin Scalia Law School
Classification: Public Relations & Mktg Spec 2
Job Category:Classified Staff
Job Type:FullTime
Work Schedule:Fulltime (1.0 FTE 40 hrs/wk)
Location: Arlington VA
Workplace Type:On Site Required
Pay Band:03
Salary:Salary commensurate with education and experience
Restricted: Yes
Criminal Background Check:Yes
About the Department:
The National Security Institute (NSI) at George Mason Universitys Antonin Scalia Law School is dedicated to finding realworld answers to national security law and policy questions. We strive to provide balance to the public discourse on the most difficult national security challenges facing the United States and its allies. NSI is a platform for research teaching scholarship and policy development that incorporates a realistic assessment of the threats facing the United States and its allies as well as an appreciation of the legal and practical challenges facing U.S. intelligence defense law enforcement homeland security and cybersecurity communities.
About the Position:
The National Security Institutes (NSI) Program Assistant supports programming events and outreach by managing calendars information flow for smooth office operations and administrative processes such as budgets and expense reporting. This role facilitates program initiatives stakeholder engagement and provides general support for NSI projects and tasks.
May be required to work flexible hours including weekends.
Responsibilities:
- Provides programmatic support to NSI by communicating with internal and external stakeholders scheduling meetings preparing meeting materials assisting in taking notes and tracking relevant items and other duties as assigned;
- Facilitates program initiatives stakeholder engagement and provides general support for NSI projects and tasks;
- Supports NSI event programming assists in the outreach to the target audience assists in coordinating catering printing of materials and assists in event setup and breakdown. Tracks donor engagements and outreach initiatives;
- Manages the information flow through different channels such as printed information digital correspondence etc. for smooth office operations;
- Manages and adapts the Executive Director and NSI organizational calendars including preparing detailed agendas travel plans and itineraries and coordinates domestic and international travel and accommodations;
- Manages administrative processes such as tracking NSIs leadership budget and expense reporting expense reimbursement submissions monthly credit card reconciliation mailings filing information and other organizational costs;
- Manages the University Affiliate onboarding process for Graduate Level Research Assistant and Intern Cohorts;
- Reviews applications for Research Assistants and Interns coordinates and conducts interviews;
- Orientates those selected on GMU policies and procedures and best practices within NSI;
- Represents the organization via a variety of mediums including electronic correspondence phone and inperson and needs to be able to articulate the mission and perspective of the organization This includes public facing interactions with a wide variety of mid to seniorlevel stakeholders including but not limited to Congressional staff executive branch agencies industry media and donors which may include foundations private persons and other philanthropic partners and prospects;
- Manages Executive Directors correspondence to ensure accurate precise and expedient responses and appropriate followup materials after meetings;
- Engages with NSI leadership daily to understand and implement the priorities of the Executive Director and Deputy Executive Director through outreach to key stakeholders scheduling meetings and calendar management; and
- Other duties related to the position as assigned.
Required Qualifications
- Associates degree in related field or the equivalent combination of education and experience;
- Considerable database experience (typically 3 to 5 years);
- Some administrative experience (typically 2 years);
- Excellent organizational skills with the proven ability to independently juggle multiple programs and priorities effectively;
- Excellent written and oral communication skills;
- Superior skills with Microsoft Office suite;
- Selfstarter highly motivated and detailoriented;
- Ability to interact with persons at all levels including highlevel officials and academics in a professional manner and in different settings is critical; and
- Ability to work flexible hours including weekends.
Preferred Qualifications:
- Bachelors degree in related field; and
- Scheduling or event planning experience.
Instructions to Applicants:
For full consideration applicants must apply forProgram Assistant NSI at and submit the online application to include three professional references with contact information and provide a Cover Letter/Letter of Intent with Resume for review.
Posting Open Date:April 21 2025
For Full Consideration Apply by: May 2 2025
Open Until Filled:Yes
Employment Type
Full-Time
