Administrative Assistant I

Primary Purpose
PRIMARY PURPOSE This position is responsible for performing a wide variety of specialized administrative duties to support one or more functional areas departments or administrators; and assisting in the coordination of office functions to assure efficient operations. This requires specialized knowledge in the specific area supported (e.g. financial aid student services health services various instructional areas and any other departments).

Job Description
JOB DESCRIPTION Performs detailed administrative duties in support of one or more functional areas departments or administrators within established rules and regulations; coordinates daily activities to assure efficient operations; issues and tracks materials and items distributed to instructors students the public or departments; answers questions requiring judgment knowledge and explanation of policies. Types routine correspondence memos letters agendas and lists; revises schedules forms reports records and other information; compiles statistical information for use in reports; attends meetings and takes minutes; initiates and answers telephone calls; screens and directs calls; schedules appointments and meetings; routes and distributes incoming mail and other materials; prepares outgoing mail and packages. Assists faculty staff and students; orders textbooks; prepares distributes and collects course materials; assists students with orientation and registration; administers and collects tests; maintains lists and mailboxes for instructors. Assists with special projects receptions and events as assigned; maintains calendar of activities; distributes promotional and informational materials; maintains current mailing lists. Processes forms transcripts and applications; verifies data for accuracy completeness and compliance within established procedures; enters data into computer system; processes time sheets; maintains confidential files data and records. Collects and accounts for fees and other monies received; maintains ledgers and other financial records as assigned. Orders and tracks supplies and prepares purchase requisitions; assists in tracking budgets and expenditures; may assist with preparing banking deposits. Trains and provides work direction and guidance to others as directed. Learns and applies emerging technologies and advances as necessary to perform duties in an efficient organized and timely manner. Participate in District/College efforts to increase the diversity of faculty and staff and to address student achievement gaps; active assistance in the creation of a welcoming and inclusive work and educational environment; attend and participate in diversity equity and inclusion trainings and events. Performs related duties as assigned.

Essential Functions
ESSENTIAL FUNCTIONS Examples of essential functions are interpreted as being descriptive and not restrictive in nature.

Desirable Qualifications
DESIRABLE QUALIFICATIONS The ability to address the needs of diverse student and/or employee populations. Prior experience in approaching work and interactions with colleagues and/or students in an equity minded manner. Ability to provide an inclusive and welcoming work/educational environment.

Minimum Qualifications
MINIMUM QUALIFICATIONS High school diploma or GED . Minimum two (2) years prior administrative secretarial or clerical experience. Commitment to diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic socioeconomic cultural disability gender gender identity sexual orientation and ethnic backgrounds of community college students faculty and staff. The applicant must be able to demonstrate how their experience with these factors relates to successfully achieving the goals of the position.

Work Schedule
Monday Friday 8:00am 5:00pm (Schedule and shift are subject to change in accordance with department needs.)