Office Coordinator - Part-time (m/f/d)
Office Coordinator - Part-time (m/f/d)
Posted on :
06-05-2025
Employer Active
1 Vacancy
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Job Description
- Perform general office duties such as prepare pickup and sort mail and deliveries arrange a courier and shipments
- Assist with accounting documents (check and scan invoices and forward them to the Accounting Department)
- Order consumables (office supplies beverages coffee etc.)
- Order marketing materials and manage stock for HR team
- Contact person for facility as well as building management and service providers
- Carry out service/maintenance appointments for the office and document the same for certification purposes
- Access control key allocation and admin of parking system portal
- Work together with Security team on office security in the Berlin office prepare and followup on yearly ISO audit
- Order hardware for employees maintain asset list and handle handover and handback forms
- Manage company mobile phone contracts with Vodafone in Germany and in the UK
- Organize yearly team events for employees such as summer or Christmas parties
- Organize small events/gettogethers for employees in the Berlin office once a month
- Take care of bigger internal and external meetings in the conference room
- Manage rented Regus office in Neuss handle additional bookings at the Regus office
- Support Marketing team preparing for ITB appearance
- Handle Corporate Benefits Platform and communication towards employees about it
- Support employees in their daily work
- Take care of the tidiness of the office in general
Qualifications :
- Handson approach to work
- Fluent German and good English skills (spoken and written)
- Good knowledge of MS Outlook Excel and Word
- Serviceoriented and organized
- Ability to work independently and accurately
Additional Information :
- An engaging and dynamic work environment with freedom and responsibility.
- An open culture where feedback and initiatives are always welcome.
- Full ownership of tasks and the ability to help shape the companys future.
- Opportunities for professional and personal development within a global organization.
- Flexible working hours and a modern workplace in central Berlin.
- A balanced mix of office and remote work to support focus and collaboration.
- Regular company events and entertainment.
Remote Work :
Yes
Employment Type :
Parttime
Employment Type
Remote
Key Skills
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