Student Affairs and Attendance Coordinator

The HarvardWestlake Student Affairs and Attendance Coordinator is critical in promoting student engagement and success through community programs while ensuring accurate and timely student attendance tracking. Were looking for a highly organized energetic and studentcentered individual who can establish connections with the student body maintain effective communication and support student accountability.

Responsibilities

Student Affairs

• Plan organize and oversee student activities and events including dances spirit weeks assemblies and cultural celebrations. This includes coordinating with facilities for the set up of various oncampus club events processing reimbursements and ensuring all necessary paperwork is filled out properly and submitted to the Business Office.
• Serve as support to the Prefect and Community Council encouraging student leadership development and overseeing the submission of event requests. Including approving studentsubmitted community service hours filling out and submitting paperwork coordinating with invested groups and meeting with students to guide them through the process.
• Collaborate with faculty staff and community partners to promote inclusive meaningful student programming. Duties include monitor and respond to emails supervise and support student clubs and organizations including coordination of club charters fundraisers and events.
• Manage the school calendar of events in coordination with administration and facilities.
• Maintain effective communication with students staff parents and community stakeholders.

Attendance Coordination

• Monitor daily student attendance and follow up on unexcused absences truancy and patterns of chronic absenteeism.
• Communicate regularly with parents/guardians regarding attendance concerns and policies.
• Work with counselors administrators and student support staff to address barriers to attendance and support student reengagement.
• Ensure accurate data entry and reporting in the schools attendance system.
• Generate attendance reports for administration teachers and district personnel as needed.

Medical Certification (June August)

• Direct medical certification process for all US students.
• Communicate with parents regularly via email phone and fax concerning medical requirements for school entry.
• Process and input medical and immunization data for all students.
• Collect physical exam records for all students.
• Upload immunization and student medical records into the student record electronic database

Desired Qualifications and Characteristics

• High school diploma or equivalent required Bachelors degree in education student affairs or a related field preferred
• Strong attention to detail organizational interpersonal communication conflict resolution and problemsolving skills
• Ability to work flexible hours including some evenings and weekends
• Ability to work in a fastpaced school environment with frequent interruptions
• Proficiency with digital tools and data systems (e.g. Outlook Google Workspace Excel)
• Prior experience in student activities school leadership or attendance management preferred
• Studentcentered mindset with a passion for building community with the ability to lead mentor and inspire students
• Culturally responsive and equityfocused
• Ability to lift up to 25 pounds for event setup

About HarvardWestlake School
We are an independent school consisting of two campuses soon to be three located in Los Angeles California. We have approximately 1600 curious thoughtful and inspiring students enrolled in grades seven through twelve 325 fulltime employees and more than 400 parttime employees.
We are committed to creating a community of belonging and actively strive to be a diverse and inclusive community. We do not discriminate on any basis.

We seek candidates who demonstrate sensitivity knowledge and understanding of the diverse backgrounds of community members; have the ability to work flexibly independently and collaboratively in a fastpaced environment with individuals from a diverse set of backgrounds; and have the capacity to serve as a model of openness generosity and acceptance.

Compensation: This is a nonexempt position. Estimated base compensation for this role is $33.00 per hour to $41.00 per hour depending on experience.

Great benefits we offer:

• Toptier medical dental and vision coverage with zero to low premium contributions
• 403(b) Retirement with a 10% match and immediate vesting
• Cafeteria allowance lunch is on us!
• Professional development support including continuing education
• Personal Growth grants
• Relocation Assistance
• Employee affinity groups
• Mental wellness resources and workshops
• Partially subsidized employee housing (subject to availability)
• Tickets to local sporting and entertainment events
• Discount at school bookstore (get your HW swag!)
• Paid holidays (e.g. Thanksgiving week Winter and Spring breaks) plus vacation!