Talent Acquisition Operations Specialist

WHY MIDPEN

At MidPen we build communities that change lives. Since 1970 we have been committed to our mission: to provide safe affordable housing of high quality to those in need; establish stability and opportunity in the lives of residents; and foster diverse communities that allow people from all ethnic social and economic backgrounds to live in dignity harmony and mutual respect.

We develop affordable housing provide professional property management for all our communities and coordinate robust onsite support programs that help residents thrive. We are active in 12 Northern California counties and have earned recognition as one of the nations leading nonprofit developers and stewards of affordable housing. Our current portfolio of more than 130 properties is home to 20000 working families seniors and people with special needs. We take pride in delivering affordable housing solutions and we invite you to join us on a journey toward social economic and racial equity.

BENEFITS AND COMPENSATION

In 2025 MidPen was again certified as an official Great Place to Work and for good reason! In addition we offer a bestinclass benefit package that includes healthcare options (Kaiser or Sutter) dental vision life & disability insurance. We also offer a wide range of voluntary benefits; 403(b) retirement investment opportunity and annual financial literacy and retirement planning options FSA for childcare medical and commuter benefit options Employee Assistance program and pet insurance for our furry feathered and scaled friends. In addition to 14 paid company holidays which include a paid winter holiday break between Christmas and the New Year we offer 4 paid wellness days for employees to disconnect and recharge. As a learning organization we encourage professional development and career advancement and we offer up to $3000 annually $12000 lifetime maximum) for education assistance with tuition reimbursement and/or loan debt relief that includes qualified family members. And as a familyfriendly company we offer a paid time off parental leave benefit of 12 weeks in a 12month period for new or expecting parents. Check out our benefits snapshot on our careers page.

PAY RANGE

$69000 $92000 Annualy Pay based on applicable experience and qualifications

POSITION OVERVIEW

This role is a blend of Recruiting Coordination 50 and Operations 50. In this position you will support and optimize our talent acquisition processes and reporting. This role is essential in ensuring a seamless and efficient recruitment experience for candidates hiring managers and recruiters. The ideal candidate will have a strong background in recruitment operations data analytics and process improvement.

This is a hybrid position based on current MidPen policy of working Tuesdays and Thursdays in the Foster City Office. Monday Wednesday and Friday option to work from home or the office. When working from home requires a reliable internet connection.

ESSENTIAL DUTIES

• Schedule and coordinate interview and debriefs
• Help organize hiring events including job fairs and college recruitment
• Offer letter generation tracking and onboarding coordination with People Operations
• Manage background check compliance
• Manage the Applicant Tracking System (ATS) and reporting
• Track and analyze key recruitment metrics to identify areas for improvement
• Provide training and support to recruiters and hiring teams on ATS usage compliance and best practices
• Develop and implement standardized recruitment workflows and recruitment process documentation to improve efficiency ensuring compliance with hiring regulations and company policies
• Maintain auditready hiring records and oversee internal audits for compliance
• Collaborate with recruiters hiring managers and HR teams to streamline interview scheduling candidate communications and onboarding processes
• Maintain and enhance the candidate experience by improving communication touchpoints and reducing friction in the hiring process
• Support employer branding initiatives through job postings social media engagement and career site updates
• Assist in vendor management ensuring optimal use of recruiting agencies tools job boards and technology platforms
• Identify and implement process automation opportunities to improve operational efficiency
• Ensure data integrity and compliance with legal hiring standards such as EEOC
• Performs other duties as assigned

QUALIFICATIONS

To perform this job successfully an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the education knowledge skill and/or ability required.

Education and Experience

• Bachelors degree (or equivalent work experience)
• 2 years of experience in recruitment operations or talent acquisition
• 1 years of experience with Greenhouse and LinkedIn
• Experience with process improvement methodologies and automation tools is a plus

Knowledge Skills and Abilities

• Analytical skills with experience in reporting dashboards and recruitment analytics
• Exceptional attention to detail and ability to manage multiple tasks simultaneously
• Excellent communication and collaboration skills
• Knowledge of employment laws hiring compliance and data privacy regulations
• Must possess a valid California Drivers License proof of current auto insurance and reliable transportation
• Commitment to the Mission and Values of MidPen Services and MidPen Housing

Physical Requirements

• Constantly perform deskbased computer tasks
• Frequently sitting
• Occasionally stand/walk reach/work above shoulders grasp lightly/fine manipulation grasp forcefully use a telephone sort/file paperwork or parts lift/carry/push/pull objects that weigh up to 15 pounds
• Rarely twist/bend/stoop/squat kneel/crawl

Working Conditions

• This is a hybrid position based on current MidPen policy of working Tuesdays and Thursdays in the Foster City Office. Monday Wednesday and Friday option to work from home or the office. When working from home requires a reliable internet connection

This description reflects managements assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned.

EQUAL OPPORTUNITY EMPLOYER

MidPen Housing Corp. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws.

Consistent with its obligations under the law MidPen Housing Corp. will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.