Administrative Aide - Sheriffs Office
Administrative Aide - Sheriffs Office
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$ 49650 - 95701
1 Vacancy
Job Description
POSITION SUMMARY/CLASS DESCRIPTION
Howard County:
Conveniently located in the heart of central Maryland between Baltimore and Washington Howard County offers the charm of a historic past mixed with the excitement of a cosmopolitan community.
Howard County Government:
Howard County Government is a leader in innovation best practices and sustainability. It is consistently ranked as one of the best places to live and work in the country. In 2024 Howard County Government received a recordbreaking 63 Achievement Awards from the National Association of Counties (NACo) the most awards in the state of Maryland and the fifth highest in the nation as compared to more than 3000 counties. NACo Achievement Awards are the premier national honor to recognize innovative and transformative programs that provide new services for county residents improve existing programs upgrade working conditions and enhance citizen participation and public policy making.
What are we looking for
We are looking for outstanding individuals to join our team and contribute to excellence in Howard County operations.
What youll like most about working at Howard County Government:- We are committed to workplace excellence in every area of County government.
- We have a highly talented diverse and inclusive workplace. Your input will not only be heard but it will be encouraged!
- We offer competitive compensation and great benefits including medical retirement and wellness programs.
- As a member of the Howard County Government team youll be helping drive our culture and directly impact what makes us an amazing place to work.
POSITION SUMMARY:
Professional and administrative work managing several critical functions of the Office of the Sheriff including oversight of budget and responsibility for special projects within the Office. Work will require frequent contact with the Sheriff and Chief Deputy. Work involves assisting with the development of the Offices budget including cost estimates justifications and testimony preparation. It also includes continual assessment of spending activities to ensure compliance with the budget and recommending adjustments for unexpected costs. Finance functions include ensuring that money deposited to the Office or to be returned from the Office is accounted for appropriately.
CLASS DESCRIPTION:Performs advanced technical level administrative support work which may include supervisory responsibility under general supervision from an administrative or technical superior. Work typically involves administrative support technical tasks and secretarial work assisting legal staff or an executive level government official. Applies bookkeeping accounting and data processing principles to accounting and financial record keeping and reporting systems at the advanced technical level. Work at this level may also include independent responsibility for a significant administrative or clerical process.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Include the following. Other duties may be assigned.
- Process OSHA reports
Budget/Fiscal Functions:
- Liaison to County Finance Department:
- Works with Sheriffs staff to ensure moneys received for various activities are accounted for.
- Works with Sheriffs staff to ensure that money is refunded appropriately.
- Liaison to County Budget Department:
- Assists Sheriff and Chief Deputy in budget preparation by soliciting input from staff computing cost impacts evaluating requests and making recommendations for responsible use of resources.
- Assists Sheriff and Chief Deputy in budget submission by submitting budget assisting with the preparation of testimony attending testimony in front of the County Council.
- Continual review of Office expenditures to ensure compliance with approved budget; periodic meetings with Sheriff and Chief Deputy to provide updates on budget and expenses.
- Makes recommendation on budget modifications as unexpected issues/costs arise
- Liaison to County Purchasing Office:
- Works with Sheriff and Chief Deputy to ensure budgeted items are purchased in manner consistent with County policy.
- Provides over sight of PDQ Coordinators work and overall agency use of the PDQ program.
- Works closely with Countys SAP system.
- Financial use of Cognos System review expense reports liaison/assistant to county auditor for yearly audits.
- Reconciles financial reporting from writ program.
- Reconciles financial reports from summons programs.
- Sends out returned check letters.
- Backup/fill in for Sheriffs administrative support positions.
- Other Functions:
- Special projects undertaken by the Sheriffs Office.
SUPERVISORY RESPONSIBILITIES:
This job has no supervisory responsibilities.MINIMUM REQUIRED EDUCATION/EXPERIENCE
Associate degree and two 2 years of experience or equivalent combination of education and experience.
PREFERRED EDUCATION KNOWLEDGE SKILLS AND ABILITIES:PHYSICAL DEMANDS AND WORK ENVIRONMENT:- Knowledge of basic accounting procedures.
- Knowledge of grant management
- Including but not limited to knowledge of Windowsbased word processing spreadsheet programs PowerPoint Access Microsoft webbased programs.
- Ability to act as liaison between the Sheriffs Office and other county offices.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job the employee is regularly required to use hands to touch handle or feel and talk or hear.
- The employee frequently is required to sit.
- The employee is occasionally required to stand walk and reach with hands and arms.
- The employee must occasionally lift and/or move up to 20 pounds.
- Specific vision abilities required by this job include close vision and depth perception.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.
LANGUAGE SKILLS MATHEMATICAL SKILLS AND REASONING ABILITY:- Ability to read and interpret documents such as safety rules operating and maintenance instructions and procedure manuals.
- Ability to write routine reports and correspondence.
- Ability to speak effectively before customers or employees of organization.
- Ability to add subtract multiply and divide in all units of measure using whole numbers common fractions and decimals.
- Ability to compute rate ratio and percent and to draw and interpret bar graphs.
- Ability to apply common sense understanding to carry out instructions furnished in writing oral or diagram form.
- Ability to deal with problems involving several concrete variables in standardized situations.
CERTIFICATES LICENSES AND REGISTRATIONS
Class C Maryland Drivers License or equivalent issued by state of residence.
ADDITIONAL INFORMATION:
TO APPLY:You must complete an employment application online to be considered for this recruitment. Resumes cannot be substituted for completion of the job application work history. No paper applications will be accepted.
Selected candidates may be subject to drug screening background screening and reference checks.
At time of application please submit a copy of any college degree coursework licenses or certifications that you have referenced on your who have education obtained outside of the U.S. may need to provide proof of the equivalent U.S. education as determined by a foreign credential evaluation service such as the National Association of Credential Evaluation Services or World Education Services: International Credential Evaluation County Government is not sponsoring employees in application of the H1B Visa or providing an extension of an existing H1B Visa. All applicants must be legally authorized to work in the United States under the Immigration Reform and Control Act of 1986.
Howard Countyis an Equal Employment Opportunity Employer and we are committed to a workplace that values diversity equity and inclusion. The County prohibits discrimination on the basis of race color religion age sex ancestry creed national origin disability status genetics marital statusmilitary service sexual orientation gender identity/expression or any other characteristic protected by federal state or local laws. Applicants requiring accommodations during the hiring process should contact the Office of Human Resources directly at .Requests for accommodations should not be attached to the application.
Employment Type
Full-Time
