Network Internal Financial Manager

Position: Network Internal Financial Manager

Department: Financial

Reports to: CEO / Head of School Operations

Qualifications:

• Previous experience in financial management in public school setting
• Quickbooks experience preferred
• Knowledge of GSuite Applications: Drive Docs Sheets Slides Forms etc.
• Ability to be flexible in a fastpaced changing environment
• Excellent communication skills
• Must possess and maintain valid Pennsylvania school clearances.

Expectations:

The employee will:

• demonstrate ethical conduct and confidentiality of information for students and staff.
• possess and maintain an excellent work ethic positive attitude and flexibility.
• be a positive representative of the school and support the overall school mission and vision.
• adhere to all school policies and procedures outlined in the employee handbook.

Job Overview: The Network Internal Financial Manager will oversee the school side of the financial department and train employees as needed.

Responsibilities:

1. Reviews all purchase requests and ensure Local School Finance Coordinators (LSFC) know the appropriate means of purchasing (purchase order credit card invoice advanced check request etc.
2. Serves as backup and additional resource for purchasing for all schools
3. Oversees online payment system and associated payment processes
4. Primary purchaser for network personnel and supplies
5. Ensures purchase orders are correctly entered into the accounting system
6. Ensures local purchase orders are correct before being sent by LSFC.
7. Reaches out to local and network administration to coordinate endofyear purchases including but not limited to student awards caps & gowns diplomas diploma covers etc.
8. Sets up new accounts with vendors and obtains W9s.
9. Handles petty cash replenishment requests for each school
10. Oversees each schools Quickbooks account & assists with journal entries and any issues that arise.
11. Oversees receiving process for each school
12. Oversees armored car service for each school and serves as laison to LSFC when needed
13. Handles quote revisions if needed for all purchase requests
14. Attends AMP Meetings runs necessary reports and assists with the processing of all AMP purchases
15. Oversees purchasing for school events and attends any necessary meetings
16. Trains LSFCs and any other financial staff with network functions on all elements of their jobs
17. Oversees check processing by LSFCs before theyre sent out as needed
18. Submits check requests to Business Office when needed
19. Oversees travel reimbursements requests (mileage tolls parking etc.
20. Oversees conference request registration and any associated lodging needs.
21. Tracks special education trust funds (documentation with supporting backup receipts for all purchases)
22. Orders checks for LSFC for all schools for student activities AMP & petty cash
23. Oversees school store tax reporting by verifying with the bank statements and documenting in Quickbooks.
24. Travels to school campuses as needed
25. Attends and assists with school events as needed

Professional Obligations:

1. Enforce administration policies and rules governing students.
2. Collaborate with other teachers and administrators in developing evaluating and revising school programs.
3. Prepare reports on students and activities as required by the administration.
4. Attend professional meetings educational conferences and training workshops to maintain and improve professional competence.
5. Attend staff meetings and have the opportunity to serve on committees.
6. Adhere to Professional Standard of Conduct including confidentiality code of ethics and appropriate internet use as outlined in the Policy and Procedures manual and Staff Handbook.
7. Follow all approved board of trustee and financial policies
8. Complete schoolmandated technology PD hours.
9. Perform all additional related duties and responsibilities as designated by the Local Administration CEO or Network Team.

Terms of Employment: Twelve 12 months. Contract terms and salary to be determined by the Board of Trustees. Work at home is allowed if approved by the CEO.

Evaluation: The performance of this job will be evaluated annually in accordance with provisions of state law administrative code and the Boards policy on the evaluation for this position.

Approved by: MaST Community Charter Schools Board of Trustees

Date: 1/18/23

MaST Schools is an Equal Opportunity Employer. Personnel are chosen on the basis of ability without regard to race color religion sex national origin disability marital status or sexual orientation in accordance with federal and state law.