Corporate Administrator

CORPORATE ADMINISTRATOR

MILITARY FRIENDLY & PREFERRED HOH SPONSOR

SUMMARY:

Zermount Inc. is seeking a highly organized and detailoriented Corporate Administrator to join our team in Arlington VA. In this pivotal role you will support our Human Resources (HR) and Recruiting functions while also contributing to internal technical and operational initiatives. You will ensure smooth onboarding and offboarding of employees maintain accurate HR records coordinate recruiting activities and assist with projects such as system improvements or new tool implementations. The ideal candidate is proactive techsavvy and able to manage data and multiple tasks with precision. If you thrive in a dynamic environment and enjoy improving processes we want to hear from you!

Duties & Responsibilities:

• Coordinate endtoend employee onboarding and offboarding processes ensuring new hires are warmly welcomed and departing employees complete all exit requirements (paperwork equipment returns exit interviews).
• Maintain and organize confidential employee files and HR records (both digital and physical) to ensure accuracy and compliance with company policies and legal regulations. Track employee compliance requirements such as mandatory trainings certifications and policy acknowledgments.
• Assist in the administration of employee benefits programs help employees with enrollment and changes coordinate open enrollment activities and liaise with benefit providers to resolve issues. Provide timely information to staff about benefits and wellness initiatives.
• Update and manage the Human Resources Information System (HRIS) with all employee data changes new hire information and terminations. Regularly audit the HRIS for data integrity generate reports (headcount turnover etc. and support employees and managers in using HR selfservice tools.
• Source candidates for open positions through various channels (job boards LinkedIn networking and referrals) to build a strong talent pipeline. Manage the Applicant Tracking System (ATS) to post job openings screen resumes and track candidate status; ensure the ATS (e.g. Greenhouse or Lever) is updated with accurate information and communications.
• Schedule and coordinate interviews for candidates at all stages (phone screens technical assessments panel interviews) working closely with candidates and interviewers to confirm availability send calendar invites and provide necessary details or materials. Ensure candidates have a positive interview experience through clear communication and timely followups.
• Assist recruiters and hiring managers throughout the hiring process. This includes preparing job descriptions or postings facilitating preemployment tests or background checks collecting candidate documents and supporting the preparation of offer letters. Act as a point of contact for candidate inquiries and provide recruiter support to keep the hiring process running smoothly.
• Track and maintain recruiting metrics and data such as candidate pipelines timetofill for positions source of hire and diversity statistics. Prepare regular updates or dashboards on hiring progress and insights to inform the leadership team and suggest improvements to our recruiting strategies.
• Contribute to internal projects aimed at improving company operations and efficiency. Help plan and execute technical initiatives such as system migrations process automation platform integrations or the implementation of new digital tools. Coordinate project tasks and timelines assist with data migration or testing and work with crossfunctional team members to ensure successful rollout of these initiatives.
• Perform research and data analysis tasks to support various corporate initiatives and decisionmaking needs. This may involve researching new HR or recruiting tools compiling salary and market data benchmarking best practices or gathering information to solve administrative challenges. Compile findings into clear reports or presentations and present recommendations to leadership.
• Provide broad administrative and project support to the corporate team and executive leadership as needed. Ensure highpriority tasks and projects are wellorganized deadlines are met and all relevant parties are kept informed. Proactively identify opportunities to improve internal processes and take initiative to implement solutions that enhance our daytoday operations.

Qualifications:

• A minimum of 23 years of experience in an HR coordinator recruiting support or corporate administrative role with handson exposure to both HR and talent acquisition functions.
• Solid understanding of core HR processes (employee onboarding/offboarding records management benefits administration basic labor compliance) and familiarity with recruiting lifecycle steps (sourcing interviewing selection and hiring). Demonstrated ability to handle confidential HR information with professionalism and discretion.
• Proficient with common corporate software tools especially the Microsoft Office Suite (Excel Word PowerPoint Outlook).
• Experience working with HRIS platforms (e.g. isolved Workday ADP or similar systems) and Applicant Tracking Systems (such as Greenhouse or Lever) is required.
• Ability to quickly learn new software and digital tools; familiarity with using CRM systems or databases for contact management is a plus.
• Exceptional attention to detail and accuracy in data entry recordkeeping and document preparation.
• Welldeveloped organizational and time management skills with the ability to juggle multiple priorities and projects simultaneously without missing deadlines.
• Excellent written and verbal communication skills.
• Able to craft clear professional emails and documents and to communicate effectively with employees at all levels and with job candidates.
• Comfortable coordinating across departments and facilitating meetings or discussions when needed.
• A selfstarter attitude with a proactive approach to identifying needs and improving processes.
• Capable of working independently with minimal supervision anticipating issues before they arise and taking initiative to propose solutions or streamline workflows.
• Strong analytical mindset and curiosity.
• Able to gather data from various sources analyze trends or discrepancies and present insights or recommendations in a coherent manner.
• Experience in conducting research (for example into new tools policies or best practices) and summarizing findings for decisionmakers.
• A collaborative team player who can build positive relationships with colleagues in HR Recruiting IT and other departments.
• Flexible and adaptable to changing priorities in a fastpaced environment and able to maintain composure and efficiency when handling urgent requests or unexpected challenges.
• Demonstrated ability to support projects or initiatives preferably including exposure to technical or process improvement projects. This could include helping coordinate a new system implementation participating in a software migration or improving an internal procedure.
• Strong tasktracking and coordination skills are essential.

Preferred Qualifications

• 45 years of progressive experience in a corporate administrative HR operations or recruiting coordination role. Prior experience in a consulting technology or government contracting company environment is a plus.
• HRrelated certifications (such as PHR SHRMCP or equivalent) or ongoing education in human resources management. These demonstrate a commitment to the field and additional knowledge of HR best practices.
• Experience with Human Capital Management System (HCMS) such as iSolve People Cloud or similar HCMS and expertise in a leading ATS (Greenhouse Lever iCIMS etc..
• Experience leveraging a CRM (Customer Relationship Management) system for recruiting or business development purposes would be advantageous.
• Experience leading or significantly contributing to internal improvement projects for example serving on a team that migrated to a new HRIS/ATS automated an administrative process or rolled out a new companywide tool.
• Formal training or certification in project management or process improvement (e.g. CAPM Lean Six Sigma Yellow Belt) is a bonus.
• Military Friendly: As a veteranowned company we value candidates who are familiar with military culture or have experience in veteran hiring programs. (Zermount is a Military Friendly employer and a Hiring Our Heroes partner.

EDUCATION:

• Bachelors degree in Human Resources Business Administration or a related field (or equivalent work experience).

Location:

• Onsite at Zermount Corporate Headquarters in Arlington Virginia.

Hours of Operation:

• Business Hours: 9:00 am EST 6:00 pm EST
• Core Hours: 9:00 am EST 3:00 pm EST

What We Offer:

• Competitive Compensation: A fair salary commensurate with experience along with performancebased incentives or bonus opportunities.
• Comprehensive Benefits: A robust benefits package including medical dental and vision insurance; companysponsored life and disability coverage; and a 401(k) retirement plan with company match.
• Paid Time Off: Generous paid time off for vacation personal days and sick leave plus paid holidays. We recognize the importance of worklife balance and offer flexible work arrangements when possible.
• Professional Growth: Opportunities for continuous learning and development including training mentorship from experienced professionals and potential for career advancement within our growing company. We encourage and support professional certification pursuits.
• Positive Culture: A collaborative inclusive and missiondriven work environment. As a ServiceDisabled VeteranOwned Small Business (SDVOSB): Zermount prides ourselves on integrity teamwork and a strong commitment to our clients and employees. Youll be joining a team that values innovation initiative and the contributions of every team member.

Required Experience:

Unclear Seniority