Assistant

Main Responsibilities

General Administration

• Contribute to the overall planning of activities and the efficient running of the Division or Unit.
• Draft routine correspondence and prepare memos official documents and reports in both official languages of the Organisation ensuring accuracy consistency and correct formatting.
• Prepare contracts for intellectual service providers (external contributors).
• Monitor requests for information and briefings; disseminate as appropriate for action and followup ensuring that deadlines are flagged and met.
• Establish and maintain effective records management structured document retrieval and workflow management systems.
• Assist in the preparation of material for the Internet site ensuring that the information is regularly updated.
• Foster and maintain good working relations with highlevel officials within the OECD national delegations governments business and other international organisations.
• Provide assistance and carry out any other related duties as required to meet evolving needs.
• Work in close collaboration with and act as backup to other support staff in the Directorate.

Meetings and missions

• Organise and prepare missions for staff including travel arrangements; relevant documents and information and assist in the preparation of mission reports.
• Process expense claims and ensure compliance with the organisations followup action paying particular attention to the rules and procedures of the Organisation.
• Assist in the organisation of official meetings workshops and conferences held both in Paris and abroad as well as online. This includes all logistical aspects (invitations registration documentation audiovisual requirements social events) and providing secretarial support during the meetings.
• Organise the Divisions meeting including room reservations logistical arrangements and follow up actions.

Qualifications :

Ideal Candidate Profile

Academic Background

• A good secondary level of education.
• Training in office management or as a secretary/assistant would be an advantage.

Professional Background

• Proven relevant experience as an assistant preferably in an international organisation. 
• Excellent knowledge of the administrative rules and procedures of the Organisation or proven ability to learn and assimilate new rules and procedures quickly.
• Experience in updating content on websites would be an asset.

Tools

• Excellent knowledge and experience in Microsoft Office Suite (Word Excel Outlook PowerPoint) and the ability to quickly learn the standard range of software packages used in the Organisation e.g. ONE Author ONE Members & Partners ONE communities ONE Secretariat SAP Missions SAP Invitations Event Management System Conference Reservation Management System SRP and SRM.

Core Competencies

• OECD staff are expected to demonstrate behaviours aligned to six core competencies which will be assessed as part of this hiring processes: Vision and Strategy (Level 1; Enable People (Level 1; Ethics and Integrity (Level 1; Collaboration and Horizontality (Level 2; Achieve Results (Level 1; Innovate and Embrace Change (Level 1.
• To learn more about the definitions for each competency for levels 13 please refer to OECD Core Competencies.

Languages

• Fluency in one of the two OECD official languages (English and French) and knowledge of the other with a commitment to reach a good working level.
• Knowledge of other languages would be an asset.

• Depending on level of experience monthly salary starts at 3809.51 EUR plus allowances based on eligibility exempt of French income tax.
• Click here to consult the Staff Regulations applicable to officials of the OECD. Please note that from 1 July 2025 all Official appointments will be made under the OECDs new contractual modalities.
• Click hereto learn more about what we offer and why the OECD is a great place to work.  
• Click here to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD our workplace environment and many other policies supporting staff in their daily life.
• Please note that the appointment may be made at one grade lower in the specified job family based on the qualifications and professional experience of the selected applicant.
• This vacancy may be used to create a pool of candidates for comparable positions both for openended and fixedterm functions. 

Selection Process

For retained candidates the selection process may include a videorecorded interview jobbased assessment and panel interviews.

The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of OECD member countries irrespective of their racial or ethnic origin opinions or beliefs gender sexual orientation health or disabilities.

The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.