Admin Executive - Human Resources Operations

Lets break down the basics:

• Location: Pune India
• Manager: Director HR India Operations
• Direct Reports: None

What this role entails:

Responsible for delivering organized and efficient administration for officebased activities such as office housekeeping and administrative tasks office infrastructure management travel and transportation insurance maintenance facilities planning event planning security and building access and Annual Maintenance Contracts (AMCs). Primary responsibilities are outlined below.

• InOffice Administrative:
  • Governing and supervising maintenance and upkeep of organizational assets like office premises liaison with the building office management
  • Capable of handling procurement functions and managing cash expenses through petty cash.
  • Procuring and distributing employee gifts birthdays anniversaries new joiner kits etc
  • Arranging and coordinating for visiting cards Meal Cards Laptop Bags and Access Cards liaising with the relevant vendors for procurement.
• OutsideOffice Administration:
  • Manage any statutory compliancerelated activities including government & local authorities regulations fulfillment. (PF Gratuity ESI IFS etc.
    • Including physical couriering of documents payments etc.
  • Liaising with vendors to procure various services and negotiate with them for costeffective prices.
  • Vendor management with contractors on an asneeded basis.
• Employee Benefit Administration:
  • Responsible for the daytoday maintenance of the companys insurance schemes including Mediclaim Accident and Term Insurance: policy administration vendor management and employee support.
  • Coordinating with the vendor for additions deletions and reconciliations. Working with the employee and vendor for any claims raised.
• Event Management & Coordination:
  • Organize or assist in coordinating corporate lunches outings sports events dinners performances and spot awards certificates etc. in coordination with HR Leadership.
  • Ability to organize employee engagement activities involving Event management on various occasions.
• Travel Management:
  • Manage International and Domestic Travel Travel Insurance and Visa Assistance for International travelers
  • partner with 3rd party providers and provide employee education and details on what information is needed to prepare for travel.
  • Arrange for international employee travelers to travel incountry (car services logistics planning etc.

• Partner with Finance and other HR team members to ensure processes are followed accordingly
• Other duties as assigned by HR and Executive Leadership

Qualifications :

What youll bring to the table:

• A high school diploma or equivalent is required; an associates degree in office administration or a related field is preferred.
• At least three years of administrative experience is required.
• Ability to work with integrity discretion and sensitivity
• Basic knowledge of employment practices and labor legislation
• Good verbal and written communication skills including solid communication skills in English (verbal and written).
• Good organizational skills and attention to detail.
• Excellent negotiation skills
• Ability to appropriately prioritize and consistently follow through with a strong sense of urgency
• Basic understanding of how to operate standard business equipment.
• Proficient with Microsoft Office Suite or related software.
• Prior success delivering on deadlines in a fastpaced environment preferred
• Flexible and adaptable nature as work priorities change
• Prior experience working in a professional office space; work with a fastgrowing midsized company preferred

What success looks like in this role

• Ability to work independently seek help deliver results and partner with the right people proactively
• Follow and execute efficient and effective processes to ensure the accuracy of actions
• Make suggestions for improvements that allow the team to scale and grow with the organization including potential for efficiency and effectiveness on existing processes or new processes

#LIDV1

Additional Information :

What does IntegriChain have to offer

• Mission driven: Work with the purpose of helping to improve patients lives! 
• Excellent and affordable medical benefits nonmedical perks including Flexible Paid Time Off
• Robust Learning & Development opportunities including over 700 development courses free to all employees

IntegriChain is committed to equal treatment and opportunity in all aspects of recruitment selection and employment without regard to race color religion national origin ethnicity age sex marital status physical or mental disability gender identity sexual orientation veteran or military status or any other category protected under the law. IntegriChain is an equal opportunity employer; committed to creating a community of inclusion and an environment free from discrimination harassment and retaliation.

Remote Work :

No

Employment Type :

Fulltime