Operations Admin Coordinator
Operations Admin Coordinator
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Job Description
SlideHub is on the lookout for a superorganized and proactive Operations & Admin Coordinator to join our team in the heart of Copenhagen. If youre the kind of person who loves structure enjoys supporting others and takes pride in keeping things running smoothly behind the scenesthis might be your perfect role.
What Youll Be Doing
Youll support the management team with executing our internal operations people processes and making sure our workspace in Copenhagen is running efficiently. Youll support the leadership team and collaborate with people across departments to keep everything on trackfrom meetings and reporting to compliance hiring and office management.
Your Key Responsibilities
Planning & Coordination
- Create and update our Design Service team scheduling
- Prepare and organize materials for quarterly OKR planning
- Support monthly management meetings and companywide allhands meetings
Finance & Compliance
- Collect receipts and assist with monthly financial reporting
- Create client invoices and follow up on outstanding payments
- Handle minor banking tasks
- Perform monthly compliance checks (e.g. via Vanta)
- Manage JumpCloud admin access and device tracking
HR & People Operations
- Track sick days and absences (BambooHR)
- Coordinate 1on1 meetings OKR checkins and KPI updates
- Support the hiring process with screening calls and recruitment
- Assist with minor employee contract updates and HR records
Office & Vendor Management
- Keep the office neat wellstocked and running smoothly
- Make sure the coffee machine is clean and filled (very important)
- Water plants and help maintain a pleasant workspace
- Handle office equipment requests
Other Tasks
- Ad hoc product assists efforts for the CTO
- Support occasional design system reviews
- Vendor onboarding/reviews
- Pitch in with ad hoc admin tasks as needed
Qualifications :
- A few years of experience in an operations admin or HRrelated role
- Strong organizational and timemanagement skills (you love your calendar having a clean inbox and Todo list)
- A very basic understanding of IT
- Proactive mindsetyou take initiative and solve problems before they become issues
- Fluent in English (Danish is a plus but not required)
- Friendly dependable and happy to lend a hand wherever its needed
Additional Information :
- A fulltime onsite position in our cozy office in SoHo Meatpacking District in Copenhagen
- A collaborative team that values transparency autonomy and getting things done
- The chance to play a key role in keeping the engine running at a fastgrowing company
- Start Date: Beginning of June orJuly depending on the candidate
- As a standard the working hours are 09:00 17.00 or 08:00 16:00 depending on the preferences. To support our recruitment efforts in Mexico you might need to work a bit outside the normal working hours from time to time.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
