Inter Library Loans Librarian post level 12 Contract appointment 2 years Library and Information Services Job ID 6111

Duties and responsibilities

Oversee the provision of highquality reference research and instructional services.
Ensure effective access to print and digital scholarly resources.
Establish and maintain strong relationships with consortia and external libraries.
Propose budget allocation for postal of information resources to the sector
Provide guidance on copyright restrictions and fair use policies.
Ensure adherence to copyright laws and licensing agreements related to interlibrary loans.
Develop and update ILL standard operating procedures and processes to align with institutional and consortia agreements.
Ensure adherence to copyright laws and licensing agreements related to interlibrary loans.
Request and supply books and journal articles to and from other institutions and university libraries nationally and internationally.
Search databases and catalogues for requested information resources.
Monitor requests and receive books and journal articles sent from other institutions.
Liaise with clients regarding the progress of their requests.
Manage the administrative tasks of InterLibrary Loans (e.g. preparing packages scanning articles etc.
Keep relevant daily activity statistics and report them monthly and quarterly.
Liaise with the Courrier services to collect material and trace missing material
Communicate with librarians from other institutions regarding ILL
Liaise with users and institutions who have overdue ILL material.
Utilize interlibrary loan management systems (e.g. OCLC ILLiad Tipasa) for efficient request processing
Develop training guides on how to request and access interlibrary loan materials.
Troubleshoot system issues and ensure seamless digital resource sharing.
Maintain an updated database of partner libraries and resourcesharing networks.
Ensure adherence to copyright laws and licensing agreements related to interlibrary loans.
Monitor and evaluate the efficiency and costeffectiveness of ILL services.
Ensure timely fulfilment of requests and track loaned materials.
Provide guidance on copyright restrictions and fair use policies.
Ensure compliance with national and international academic library standards.
Maintain records of borrowing and lending transactions for compliance reporting.
Analyse ILL request to advise the collection development committee on the collection gaps.
Identify frequently requested materials through ILL transactions to inform collection development.
Recommend acquisitions to strengthen the librarys holdings and reduce reliance on external loans.
Collaborate with faculty librarians to assess collection needs and fill resource gaps.
Monitor trends in resource sharing to align collection development strategies with academic demands.

Inherent Job Requirements

Bachelors degree or BTech degree on NQF Level 7 in Library and Information Science
or
Any Degree plus Postgraduate diploma on NQF Level 8 in Library and Information Science
Minimum of one 1 years relevant working experience relating to the duties and responsibilities.
Membership of LIASA (attach the 2025 certificate).

Recommendations

Honours degree on NQF Level 8 in the field of Library and Information Science.
Experience within the highereducation environment.
Knowledge of university systems policies and procedures.

Key Competencies Required:

Results Orientated:
The ability to cope with a frequently changing environment and to adapt to evolving situations.
The ability to deal calmly and effectively with high stress situations.

Strategic Thinking:
The ability to deal with several activities at a time.
The ability to focus on details work towards perfection and approach work in a neat and organised manner.

Business Acumen:
The ability to adhere to rules and strictly follow work regulations.
Proficient in using MS Office.

Leading:
The ability to maintain high levels of personal motivation energy and enthusiasm.
The ability to be cooperative with others display a goodnatured attitude and encourage people to work together.

Building Coalitions:
The ability to be selfassured and at ease with people in all types of social situations.
The ability to interact with others and establish personal connections with people.

Required Documents

Please ensure that all relevant documentation is attached to your application. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED
A detailed curriculum vitae and cover letter.
Copies of qualifications or proof of qualifications obtained (please provide the SAQA accreditation in the case of foreign qualifications).
A copy of your identity document (SA ID or passport for foreign nationals).
Proof of registration with a Professional Body (if required).
A copy of your drivers license (if required).
Confirmation of employment from current employer / last employer if unemployed (only applicable to external applicants).

Assumption of duties:
01 May 2025

Closing date:
20 April 2025

Salary:
The annual remuneration package including benefits is R 388426.59 R 487479.38 per annum depending on the budget available for the position relevant work experience and qualifications.

Enquiries:
For enquiries please feel free to contact or email . Additionally kindly contact / 9814 / 2979 for assistance.

General:
The UFS is a designated employer and is committed to the pursuit of excellence diversity and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the underrepresented designated groups including candidates with disabilities. Our Employment Equity Policy is available at : EEA13EE Plan UFS 1 March 2022

The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.

The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications you may assume that your application was unsuccessful