Executive Strategic Admin Assistant
Executive Strategic Admin Assistant
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Job Description
About Our Company
Were a physicianled patientcentric network committed to simplifying health care and bringing a more connected kind of care.
Our primary multispecialty and urgent care providers serve millions of patients in traditional practices patients homes and virtually through VillageMD and our operating companies Village Medical Village Medical at Home Summit Health CityMD and Starling Physicians.
When you join our team you become part of a compassionate community of people who work hard every day to make health care better for are innovating valuebased care and leveraging integrated applications population insights and staffing expertise to ensure all patients have access to highquality connected care services that provide better outcomes at a reduced total cost of care.
Please Note: We will only contact candidates regarding your applications from one of the following domains: @summithealth @citymd @villagemd @villagemedical @westmedgroup @starlingphysicians or @bmctotalcare.
Job Description
In this role you will oversee and manage Houston corporate office operations such as supply orders package/mail logistics and help facilitate corporate meetings. Additionally you will support senior market leaders by managing their schedules market communications expense management data analysis and project planning while also offering strategic insights and proactive problemsolving to ensure smooth operations. This role will require the individual to carry out special assignments and detailed requests with minimal supervision to effectively organize and provide operational leverage for our leadership team.
*Must be willing and able to commute in person Monday Thursday to the Houston Corporate Office with the option to work remotely on Friday (depending on business needs).
How can you make a difference
Administrative Support: Managing calendars scheduling meetings handling correspondence preparing presentations and managing travel arrangements.
Project Management: Tracking projects managing timelines and ensuring deadlines are met.
Communication: Serving as a primary point of contact for the executive handling internal and external communications and ensuring clear and effective messaging.
Strategic Support: Researching analyzing data and providing insights to inform decisionmaking.
Problem Solving: Anticipating needs identifying potential issues and proactively finding solutions.
Building Relationships: Fostering strong relationships with internal and external stakeholders
Skills and Qualifications:
Strong Organizational Skills: Ability to manage multiple tasks prioritize effectively and maintain a high level of accuracy.
Excellent Communication Skills: Proficiency in both verbal and written communication with the ability to communicate effectively with all levels of the organization.
Technical Proficiency: Familiarity with office software (Microsoft Office Suite etc. and other relevant technologies.
Analytical Skills: Ability to research analyze data and identify trends.
ProblemSolving Skills: Ability to identify and resolve issues proactively.
Interpersonal Skills: Ability to build rapport and maintain positive relationships with colleagues and clients.
Discretion and Confidentiality: Ability to handle sensitive information with discretion and maintain confidentiality.
*This list of responsibilities is not meant to be all inclusive as other duties and responsibilities within the scope of this position may be assigned.
Core competencies:
Emotional Intelligence
Attention to detail
Agile
Excellent communication and interpersonal skills
Ability to analyze data and develop actionable insights and presentations
Relationship building
Independent judgment Critical thinking and Problemsolving abilities
Skills for success:
Planning and managing complex meeting and schedule coordination for senior leaders and the broader leadership team which will require this individual to work across multiple stakeholders systems/programs.
Processing expense reports ensuring accuracy and timeliness.
Drafting editing and finalizing executivefacing documents and presentations.
Providing technology and systems support and issue resolution when necessary.
Internal and external meeting and event planning.
Supporting senior leaders with ad hoc projects as needed.
Broader office operations and support as necessary.
Experience to drive change:
Bachelors degree in healthcare administration business administration or a relevant field required
A minimum of three years of executive administrative support experience including heavy calendar management travel coordination and expense management.
A high service orientation
Proven project management skills evidenced by the ability to effectively coordinate multiple vendors and resources internal and external client relationships meeting deadlines and adhering to established budgets.
Demonstrated organizational skills and the ability to multitask and deliver quality outcomes while effectively managing multiple competing priorities
About Our Commitment
Total Rewards at VillageMD
Our team members are essential to our mission to reshape healthcare through the power of connection. VillageMD highly values the critical role that health and wellness play in the lives of our team members and their families. Participation in VillageMDs benefit platform includes Medical Dental Life Disability Vision FSA coverages and a 401k savings plan.
Equal Opportunity Employer
Our Companyprovides equal employment opportunities EEO) to all employees and applicants for employment without regard to and does not discriminate on the basis of race color religion creed gender/sex sexual orientation gender identity and expression (including transgender status) national origin ancestry citizenship status age disability genetic information marital status pregnancy military status veteran status or any other characteristic protected by applicable federal state and local laws.
Safety Disclaimer
OurCompanycares about the safety of our employees and Companydoes not use chat rooms for job searches or Companywill never request personal information via informal chat platforms or unsecure Companywill never ask for money or an exchange of money banking or other personal information prior to the inperson interview. Be aware of potential scams while job seeking. Interviews are conducted at selectOur Companylocations during regular business hours only. For information on job scams visit file a complaint at
Employment Type
Full-Time
Key Skills
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