Office Manager
Office Manager
Posted on :
12-04-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
12-04-2025
Job Description
Position Summary: Professional administrator supporting the Priestinsolidum. Stewards the physical financial personnel and worship/liturgical resources of the parish.
Preferred Experience:
- Practical knowledge of basic accounting systems
- Experience in preparing financial reports and analysis of operations
- Basic knowledge of parish operations and activities and ability to quickly grasp how the parish office functions
- Comfortable interfacing with all levels of the AoD (Archdiocese of Detroit) and parish in a professional manner
Personal Qualifications:
- Excellent business communications both written and verbal (bilingual Polish and English)
- Resultsoriented with strong skills in problem management attention to detail and highly organized
- Associates degree in Business Administration or equivalent with practical knowledge of basic accounting
- Must be a Catholic in good standing
- Maintain strict confidentiality regarding church personnel financial and all other sensitive information
- Proficient in Microsoft Office (primarily Word Excel Publisher)
- Experience using several online applications including ParishSOFT
Responsibilities:
Administration
- Onsite during office hours to greet visitors answer calls and emails accept deliveries and receive service calls
- Maintain ParishSOFT database
- Manage an overall parish calendar (Pastor Worship Office Operations)
- Maintain contact lists (lectors substitute priests emergency contacts volunteer groups)
- Adhere to AoD policies and procedures (including USCCB safe environments background check procedures)
- Serve as contact for employee HR issues insurance questions retirement benefits etc.
- Process requests for documentation (ex: letter confirming active parishioner)
- Serve as main interface to Charter school on all related matters (invoicing compliance with lease daily issues etc.
- Prepare weekly Church Bulletin Mass Documents
- Process Mass Intentions
Financial
- Administer (prepare and review) the budget process in collaboration with the priestinsolidum and bookkeeper
- Manage (in conjunction with bookkeeper) the banking and bookkeeping activities for the parish (offertory collections payables and receivables)
- Maintain accurate filing record keeping and reporting of all financial matters liaison to Finance Council
- Monitor the collection counting recording and depositing of parish revenue
- Ensure financial reporting is provided and meets all requirements
- Monitor compliance with all AoD policies and civil laws
- Serve as guide for all fundraising efforts
Supplier Management
- Maintain supplier contact information
- Ensure all required maintenance is scheduled and completed according to requirements (organ elevator boiler system church bells etc.
- Manage all officerelated supplier needs (Internet printers office supplies etc.
- Order all sacramentals (candles holy cards etc.
Sacraments
- Respond to inquiries regarding Weddings Baptisms Funerals
- Maintain information regarding scheduling of sacraments and related requirements
- Ensure documents certificates etc. are prepared and recorded in registry
- Coordinate preparation of Church (flower delivery special setup in Church)
- Manage all sacramental records
Other
- Identify / implement improvements such as new website costsaving efforts new AoD requirements etc.
- Submit / renew criminal background checks for staff and volunteers
- Must complete Protecting Gods Children for Adults training upon hire
Required Experience:
IC
Employment Type
Full Time
Key Skills
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