Recruitment Benefits and Office Administrator
Recruitment Benefits and Office Administrator
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Job Description
Job Details
Description
Responsible for benefits administration recruitment and hiring activities using Paycom HRIS. Provides limited administrative support and acts as the first point of contact for all visitors to the office of Employee Services (ES).
Essential Functions:
Recruitment and Hiring
- Manages the Position Proposal process.
- Creates and maintains an accurate uptodate online job listing.
- Initiates the search for qualified candidates including student workers parttime and fulltime staff faculty and other positions as needed.
- Guides candidates through the application process.
- Performs preemployment background checks.
- Provides offer letters/regret notices for applicants as needed.
- Collaborates with the HRIS and Payroll Administrator on the application process.
- Communicates new hire/termination/promotion/transfer notices to HRIS and Payroll Administrator.
New Employee Orientation
- Conducts the benefits overview meeting with new hires as part of Phase One of new employee orientation.
- Coordinates and executes New Employee Orientation Phase Two
- Conducts followup meetings with new staff members to further assure a smooth transition into their position.
Benefits Administration
- Processes and coordinates insurance elections changes and billing with vendors including new hires qualifying events transfers and terminations.
- Confirms employee elections are accurate.
- Enrolls new employees with insurance vendors as needed.
- Maintains accurate enrollment rosters for each of the Seminarys insurance vendors.
- Assists current employees with questions about Asbury Theological Seminarys insurance plans and coverage.
- Maintain a professional relationship with all vendor representatives.
- Notify the HRIS and Payroll Administrator of all benefit changes.
Office Administration
- First point of contact for phone calls and visitors to the ES suite.
- Guides visitors to appropriate ES contact or other departments as needed.
- Maintains ES filing system including but not limited to the creation of new employee folders and timely filing of all documents.
- Follows department retention policy on retention and storage of ES files/documents.
- Perform other workrelated administrative functions (correspondence mailings etc.
Other Responsibilities:
- Maintain hard copy and electronic files for benefits recruitment relocation and orientations.
- Assist with annual benefit open enrollment process.
- Assist with assigned research departmental projects etc. as assigned by the Director of Employee Services.
Qualifications
Preferred Education/Experience/Skills
- Previous human resource experience preferred in recruitment and/or benefits coordination.
- Experience using Microsoft Word Excel Google Drive Google Suite
- Experience using HR Information System software (Paycom Paycor Workday Paylocity UKG etc. or comfortable learning HRIS software.
- Strong command of English language and proofreading/editing skills.
- Strong organizational skills with an ability to organize and prioritize work.
- A servant attitude demonstrated in a willingness to assist others.
- Collaborates effectively with the team and consistently demonstrates a strong teamoriented mindset.
- Must be able to maintain confidentiality due to highly sensitive nature of personnel and financial records.
This position description outlines the essential functions and responsibilities of the Recruitment Benefits and Office Administrator. The duties and responsibilities may be subject to change at the discretion of Asbury Theological Seminary.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
