Team Administrator Recruiting
Team Administrator Recruiting
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$ 83000 - 124000
1 Vacancy
Job Description
The Chan Zuckerberg Initiative was founded by Priscilla Chan and Mark Zuckerberg in 2015 to help solve some of societys toughest challenges from eradicating disease and improving education to addressing the needs of our local communities. Our mission is to build a more inclusive just and healthy future for everyone.
The Team
Across our work in Science Education and within our communities we pair technology with grantmaking impact investing and collaboration to help accelerate the pace of progress toward our mission. Our Central Operations & Partners team provides the support needed to push this work forward.
Central Operations & Partners consists of our Brand & Communications Facilities Finance Infrastructure/IT Operations/Business Systems Initiative Operations People Real Estate/Workplace/Facilities/Security Research & Learning and Ventures teams. These teams provide the essential operations services and strategies needed to support CZIs progress toward achieving its mission to build a better future for everyone.
The Opportunity
As the Team Administrator youll be pivotal in driving the efficiency and organization of our Recruiting team. Youll provide essential administrative support and manage crucial recruiting coordination ensuring a streamlined and delightful hiring experience. This includes managing calendars scheduling interviews and facilitating seamless communication between recruiters hiring managers and candidates. Through this work youll gain experience in how organizations grow being a part of the behindthescenes of recruitment and play a key role in helping the team scale effectively.
Reporting to the Senior Director of Recruiting youll collaborate with a dynamic team of professionals including recruiting leads program managers recruiters hiring partners and People Team administrative assistant colleagues. Were seeking a highly organized detailoriented and proactive individual. You will thrive in a fastpaced environment and be eager to support the behindthescenes operations of a successful recruitment function while actively contributing to a positive and vibrant team culture. This role offers the opportunity to coordinate key hiring initiatives across our ecosystem partnering with highlevel stakeholder groups and helping to place people in positions that will do the work to support our mission.
What Youll Do
- Recruiting Coordination: Provide recruiting coordination support to a team of Recruitersmanaging interview scheduling and ensuring a seamless candidate experiencewhile maintaining service level agreements upholding data integrity and tracking logistics for onsite and virtual interviews particularly during highvolume periods
- Hosting Onsite Candidates: Host onsite candidates across multiple office locations including San Francisco and Redwood City creating a welcoming wellcoordinated experience and serving as a key ambassador of CZIs mission values and culture throughout their visit.
- Team Administration: Manage the team calendar and coordinate meetings celebrations trainings offsites and social events (e.g. lunches and happy hours) while also maintaining team resources and shared documentation.
- Executive Assistant Support: Deliver efficient and anticipatory administrative support to two Recruiting leaders by managing their calendar coordinating meetings prioritizing daily tasks and proactively addressing potential obstacles.
- Organization & Project Support: Contribute to team success through meticulous management of internal documentation and presentations as well as by supporting special projects and initiatives all while maintaining a high standard of administrative excellence
- CrossFunctional Partnership: Liaise with executive assistants chiefs of staff program managers external recruiting vendors and crossfunctional teams such as People REWFS BrandComms Legal and IT to ensure smooth and efficient team operations.
What Youll Bring
- 1 years of administrativerelated experience in a fastpaced highgrowth environment
- Strong organizational skills and attention to detail with the ability to manage multiple priorities at once
- Excellent communication and interpersonal skills with a serviceoriented mindset to effectively support a range of teams across the company
- Proficiency using tools like Google Workspace (Docs Sheets Slides) Zoom and shared calendar systems as well as Greenhouse recruitings applicant tracking system
- Ability to maintain confidentiality and handle sensitive information with discretion
- A proactive adaptable and collaborative spirit with the initiative to handle core administrative duties and the responsiveness to support evolving team priorities.
- Creatively solves operational challenges and takes ownership in optimizing workflows for a smoother and more joyful team experience
- A commitment to administrative excellence as your career path and pride in the value that brings to the organization
Compensation
The Redwood City CA base pay range for this role is $83000$124000. New hires are typically hired into the lower portion of the range enabling employee growth in the range over time. Actual placement in range is based on jobrelated skills and experience as evaluated throughout the interview process.
Benefits for the Whole You
Were thankful to have an incredible team behind our work. To honor their commitment we offer a wide range of benefits to support the people who make all we do possible.
- CZI provides a generous employer match on employee 401(k) contributions to support planning for the future.
- Annual benefit for employees that can be used most meaningfully for them and their families such as housing student loan repayment childcare commuter costs or other life needs.
- CZI Life of Service Gifts are awarded to employees to live the mission and support the causes closest to them.
- Paid time off to volunteer at an organization of your choice.
- Funding for select familyforming benefits.
- Relocation support for employees who need assistance moving to the Bay Area
- And more!
If youre interested in a role but your previous experience doesnt perfectly align with each qualification in the job description we still encourage you to apply as you may be the perfect fit for this or another role.
Explore ourwork modesbenefits andinterview processat
Required Experience:
Unclear Seniority
Employment Type
Full Time
