HR Admin
HR Admin
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Responsibilities: Meeting Scheduler
- Schedule and set up meetings per SM request.
- Organize and book required rooms and prepare necessary equipment (eg headsetpointer etc).Travel And Accommodation Arrangements
- Coordinate and make travel and accommodation arrangements as required in anda boardConcur Expenses Claims
- Handle expenses claims using Concur and generate expenses report for submissionas well as assist in and PR management
- Administer all PO and PR following department needs and requests.
- Approving PO and PR with the specific requirement based on / Receiving / Courier Service
- Support department requests in courier services. (example: create eSAshipment advise and custom invoice)
- Act as the point (Collect delivery items from vendor at building entranceand delivery to department) General Administration Services
- Assisting executive submission for HR related matters based on businessneeds.
- Administer Keysights operational system (example: SuccessFactors Concur ADPeTime & etc) approval and transaction based on business needs.
- Assist to coordinate New Hire readiness & External visitors support. (Administration) support on EGS and badge application (FTE NKW Vendor Visitor) and laptops.
- Accessed approval and submission to security (Example: Innovation centre & lab door access)
- Handling interdepartmental communications as well as compiling data reports in a clear format and assist in preparing business or department related reports.
- Manage and closely followup on office space relayout upon request.
- Preparation and readiness for Internal / external events in terms of logistic and F&B arrangement. (example: Department teambuilding Coordinating department Coffee Talk & Forum vouchers and gifts preparation)
- Monitoring fund management. For example: monthly and quarterly closing for functions expenses travel and training budget.
- Goods order coordination and distribution / festive gift distribution & assist in employees welfare (example: wreath management)
- Office / production stationary (inventory management production smock safety shoes production tooling purchase etc)
- Repair and maintenance arrangement for production and office equipment. (example: Printer / Plotter / Photostat machine office and CBRE repair coordination)
- Poster printing and bulletin board updates.
- Assist in training coordination ISO/EHS/5S compliance Data Entry & Bookkeeping tracking of office needs.
- Upkeeping document retention for audit / grant submission usage.
- Consolidating executives presentation management review and summary review package on monthly and quarterly basis.
- Support smock laundry requests.
Qualifications :
- At least min 2 years of relevant experience in HR or a similar role
- Degree in Human Resources Business Administration or a related field.
- Previous experience in MNC as HR or Administrative roles is an advantage.
- Proficiency in Microsoft office 365 (word Excel PowerPoint)
- Strong multitasking skill
- 5 days work week
- Proficiency in verbal and written communication skills.
Additional Information :
Salary Range:
- Starting range RM2500 to RM3500
Remote Work :
No
Employment Type :
Contract
Employment Type
Contract
