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Event Coordinator

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1 Vacancy
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Job Location drjobs

Stillwater, NY - USA

Monthly Salary drjobs

Not Disclosed

drjobs

Salary Not Disclosed

Vacancy

1 Vacancy

Job Description

Position Details

Req ID:

req19471

Position Title:

Event Coordinator

Position Type:

Staff FullTime

Position Number:

AS7433

OSU Campus:

Stillwater

Department:

OAIRE OK Aerospace Institute

Location Address:

619 S. Main St. Stillwater 74074 USA

Hiring Supervisor:

Natalie Noles

Hiring Range:
(Contingent upon available funding):

43800..00 Salary

Work Schedule:

MondayFriday 85 may work weekends and evenings

Faculty Appt Period:

Job Summary:

Primary Point of Contact:Serve as the main liaison for clients vendors and venue staff before during and after events.
Comprehensive Event Planning:Oversee all aspects of event planning including:
  • Budgeting and contract negotiation
  • Site selection and venue coordination
  • Transportation and lodging arrangements
  • Food and beverage planning
  • Audio/visual requirements and setup
  • Event dcor and onsite logistics

Creative Event Development:Design unique event themes and create detailed timelines to ensure seamless .

Floor Plan & Layout Management:Develop precise floor plans layouts and diagrams for efficient setup and breakdown.

OnSite Event :Lead event day operations resolve issues proactively and ensure smooth .

Catering & F&B Coordination:Work closely with catering teams to develop menus and oversee food and beverage service.

Vendor Selection & Management:Identify negotiate and coordinate with external vendors such as photographers florists entertainers and rental companies.

Guest & Speaker Coordination:Arrange travel and accommodations for incoming guests and speakers.

Financial Oversight:Manage invoicing and billing for all eventrelated expenses.

PostEvent Analysis:Prepare reports detailing event success challenges and areas for improvement.

Industry Awareness & Process Improvement:Stay up to date on industry trends and best practices proactively identifying opportunities to enhance event planning processes.

Requires frequent bending lifting and carrying of objects up to 50 lbs.

Special Instructions to Applicants

Education & Experience

Position Qualifications:

Minimum Qualifications:

High School/GED

Three years related work experience coordinating events preferably corporate events.

Postsecondary education may substitute for experience

Proven ability to manage multiple projects simultaneously and meet deadlines.

Excellent written and verbal communication skills.

Strong organizational skills and attention to detail.

Proficient in Microsoft Word Publisher Excel and PowerPoint with aptitude to learn new software and systems.

Flexibility to travel as needed for events

Preferred Qualifications:

Bachelors in Event Management Hospitality Marketing

Oklahoma State University (OSU) strives to provide a safe study work and living environment for its faculty staff volunteers and students. To support this environment and comply with applicable laws and regulations OSU conducts preemployment background checks on final candidates. Offers of employment are contingent upon the successful completion of a background check. The type of background check conducted varies by position and can include but is not limited to criminal (felony and misdemeanor) history sex offender registry motor vehicle history financial history and/or education verification. Background checks will be conducted when required by law or contract and when in the discretion of the university it is reasonable and prudent to do so.

Oklahoma State University as an equal opportunity employer complies with all applicable federal and state laws regarding nondiscrimination. Oklahoma State University is committed to a policy of equal opportunity for all individuals and does not discriminate based on race religion age sex color national origin marital status disability or veteran status with regard to employment educational programs and activities and/or admissions. For more information visit .



Required Experience:

IC

Employment Type

Temp

Company Industry

About Company

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