Senior Executive Legal Assistant

About Vancity

Vancity is a memberowned credit union built on the principles of inclusion and social justice. A relentless commitment to their values has helped them challenge the status quo and break down barriers since day one in 1946. They have bold commitments to make Vancity netzero by 2040 across all mortgages and loans and are pursuing strategies on Indigenous banking and to improve the financial resilience of their members.

Vancity is the largest private sector Living Wage Employer in Canada and has been consistently recognized as one of the Top Employers in Canada. If youre interested in joining their team of 2700 diverse individuals and accessing competitive rewards and benefits all while knowing you are part of a greater movement then apply today!

About the workplace

The Senior Executive Legal Assistant will play a pivotal role in providing comprehensive administrative and legal support to the Chief Legal Officer (CLO) and Vice President Legal (VP Legal & Corporate Affairs). This role demands a high level of professionalism discretion and organizational expertise as the successful candidate will be supporting senior executive leaders within the organizations Legal & Corporate Affairs division. The Senior Executive Legal Assistant will be instrumental in ensuring the smooth operation of executive functions contributing to the Legal & Corporate Affairs teams strategic initiatives and maintaining a high standard of confidentiality and efficiency.

This is a permanent fulltime role that will enjoy hybrid working arrangements which can be fulfilled primarily from the Vancity head office location and your Lower Mainland based home office. This role may require you to be onsite at least

A typical day would involve:

Executive Support:

• Serve as a trusted partner to the CLO and VP Legal & Corporate Affairs anticipating their needs and proactively managing their schedules priorities and commitments.
• Coordinate complex calendars meetings and events ensuring alignment with organizational priorities and stakeholders availability.
• Prepare and manage correspondence presentations reports and other documentation on behalf of the CLO and VP Legal & Corporate Affairs.
• Act as a primary point of contact for internal and external stakeholders ensuring clear and professional communication.

Legal and Operational Administrative Support:

• Manage confidential and sensitive legal documents correspondence and files with the utmost discretion.
• Assist in the preparation review and formatting of legal contracts memos and other legal materials.
• Coordinate legal filings maintain uptodate records and ensure compliance with document retention policies.
• Liaise with external counsel regulatory bodies and other third parties as required.
• Support administrative and operational functions for REFP including document management vendor coordination and compliance tracking.

Project Management and Coordination:

• Support key initiatives within the Legal and Corporate Affairs division by coordinating deliverables timelines and resources.
• Assist in tracking and monitoring action items ensuring timely followup and completion.
• Organize and manage board and committee meetings including agenda preparation minutetaking and action item tracking.
• Provide logistical support for facilityrelated projects and procurement activities ensuring efficiency and compliance.

Operational Efficiency:

• Identify and implement process improvements to enhance the efficiency of administrative and legal operations.
• Maintain an organized and accessible system for managing legal and administrative documentation.
• Manage departmental budgets expenses and invoicing processes as required.
• Oversee administrative processes related to Real Estate Facilities & Procurement ensuring alignment with corporate policies and procedures.

Team Collaboration:

• Build strong working relationships with the Legal division team members and other departments across the organization.
• Provide support for ad hoc requests and special projects as assigned by the CLO and VP Legal & Corporate Affairs.
• Foster a culture of collaboration and continuous learning.

You have:

• Postsecondary education in legal administration business administration or a related field. A Legal Assistant or Paralegal diploma is considered an asset.
• Minimum of 5 years of experience in an executive assistant or senior legal assistant role preferably supporting Csuite executives in a legal or corporate environment.
• Exceptional organizational and time management skills with the ability to manage multiple priorities effectively.
• Strong attention to detail and a commitment to delivering highquality work.

• Excellent written and verbal communication skills.
• Strong proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).
• Demonstrated ability to maintain confidentiality and exercise sound judgment in handling sensitive information while maintaining a high degree of professionalism and discretion.
• Proven problemsolving skills with a proactive and resourceful mindset.
• Strong interpersonal skills and the ability to build relationships with stakeholders at all levels.
• Demonstrated adaptability and flexibility to thrive in a fastpaced dynamic environment.
• Demonstrated commitment to continuous improvement and professional development.

You are:

• A problem solver You have the problem solving and decision making skills to apply specific standards and guidelines to the work.
• A strong communicator Youre able to act as a resource for the specialized area providing specialized advice guidance explanations and related support.
• Resourceful You are able to work independently and collaboratively while leading with a high degree of professional ethics and integrity.

We value lived experience so if you are interested in this role we encourage you to apply even if you feel your skills dont perfectly align with those listed.

The salary range for this role is $64500 to $96500. Base pay offered may vary depending on factors such as relevant qualifications skills previous experience and internal equity. As part of our total rewards package employees may also be eligible for our annual incentive program subject to program eligibility requirements.

Posting Deadline: Posted until filled

A career at Vancity is more than just a job youre joining a tradition of changemakers who are creating lasting change for our communities. Beyond base pay we offer a comprehensive total rewards package to ensure our employees are empowered to thrive:

We offer:

• We are the largest privatesectorLiving Wage Employerin Canada and have been consistently recognized as one of theTop Employers in Canada.
• Our permanent employees qualify for attractive benefit packages that can be customized and changed each year to meet their evolving needs.
• New employees receive between three to four weeks of vacation allowance per calendar year and the number of vacation days grows
• In addition to the 10 statutory holidays in British Columbia Vancity provides an additional three statutory holidays. We offer care days for periods of shortterm personal illness or emergency family illness.
• We have flex credits for our health care & dental benefits offer three levels of coverage for you to select from. These benefits will also be effective immediately based on your hire date.
• We understand that retirement means different things to different people and at Vancity we will offer you a Defined benefits pension plan that pays you a retirement income for life.

At Vancity were committed to creating a welcoming and inclusive workplace to help our people and communities thrive and prosper. Diversity in our workforce is integral so that we can truly represent understand and respond to our community needs and deliver on our member experience.

We are committed to providing an inclusive and accessible recruitment experience for all candidates. If you require any accommodations at any stage of the recruitment process please reach out to our Talent Acquisition team at for confidential support. Inperson assistance is also available. We will collaborate with you to ensure your needs are met promptly and effectively.