Parish Office Manager
Parish Office Manager
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Job Description
Saint Vincent de Paul Catholic Church
Parish Office Manager
Title: Parish Office Manager
Reports to: Pastor/Parochial Administrator
Status/Class: Fulltime
Any interested parties please contact: by Monday April 7 2025.
Job Description
The Parish Office Manager is a fulltime salaried position that works to assist and relieve the Pastor/Parochial Administrator of the Parish of the administrative details of Parish operations.
Key Responsibility Areas
- Parish Office Daily Operations
- Assist with the Parish Office telephone written (postal mail) and email correspondence
- Manage the Parish Office including receptionists as well as requests for parishioner services including processing Mass intentions eligibility letters answering parishioner correspondence etc.
- Create and maintain the annual Parish Master Calendar
- Maintain the parish database system along with good parish communication methods including (but not limited to): email messages the Flocknote account website and social media accounts (ie: Facebook)
- Administrative Assistant to the Pastor
- Prepare a folder of invoices statements and other documents for the Pastor to review and approve twice a week
- Send necessary financial documentation to the Bookkeeper/Bookkeeping Service for processing
- Prepare correspondence to be reviewed and signed by the Pastor as well as requests for the Pastors attention or attendance
- Assist the Pastor with vendor relations
- Volunteer Coordination
- Maintain the Safe Environment database of clearances for all parish volunteers
- Oversee the Sunday Collection Counting Teams
- Ensure that Ministry schedules are up to date
Required Abilities Education and Experience
- Business Administration Finance or Accounting Degree is preferred but not necessary
- Minimum of three years work experience in business or management is a plus
- A practicing Catholic in good standing and willing to function in a manner consistent with the mission of the Catholic Church
- Possess excellent interpersonal communication (listening and speaking) written skills (drafting proofreading and editing) and supervisory skills
- Display a professional and friendly persona
- Ability to maintain confidentiality and help cultivate a culture of trust
- Prioritize workflow display flexibility and use considerable independent judgment
- Convey knowledge of (and/or willing to learn) Ecclesiastical (Catholic Church) related accounting principles and practices especially with regard to the Archdiocese of Philadelphia
- Proficiency in Microsoft Office Suite particularly Word and Excel as well as QuickBooks
- Successful completion of all required personal background checks and legally mandated trainings
Other Qualifications
Compensation Information
- The position requires an inperson physical presence during normal Parish Office hours however due consideration will be given any necessary evening and weekend expectations including Parish Meetings and events that require a presence.
- Compensation will be commensurate on experience but will be based upon a typical 40hour work week. However the hourly requirement is inclusive of any necessary evening and weekend tasks.
Required Experience:
IC
Employment Type
Full Time
