Real Estate Assistant

Ranked among Los Angeles Top 10 agents with a sales volume exceeding $180M in the past year Eva Lin is one of the nations leading listing agents seeking an equally driven individual to serve as her righthand person. In the role of Evas Executive Assistant you will be instrumental in delivering topnotch care and attention to the home sellers under her guidance.

This roles scope might justify a highimpact titleperhaps Director of Listings Transactions and Client Care. The team is prepared to offer a Directorlevel title tailored to the skills and experience of the ideal candidate.

Salary:$160000 $170000

Benefits:Paid timeoff sick leave health care monthly stipend

Hours: Fulltime40 hrs/week MF flexibility on weekends and evenings required

Location: Pasadena CA

Candidates MUST live within a 40minute commute of the 91101 zip code and MUST have their own car a valid drivers license and carry insurance.

This is a multidimensional role for someone with a real estate license and experience supporting a topproducing agent or team for two or more years.

As the Executive Assistant you will be the cornerstone of the client experience ensuring every client enjoys a fivestar level of care and that every transaction is executed flawlessly. Your role will involve managing client interactions coordinating complex real estate transactions and overseeing the daytoday operations of the business to ensure everything runs like clockwork.

Manage Communication and Client Relations:

• Handle all incoming calls and manage the principals inbox with a high level of organization and discretion.
• Serve as the primary point of contact for clients providing prompt updates thorough answers and effective solutions to ensure an exceptional client experience.

Calendar and Team Coordination:

• Manage the principals calendar scheduling appointments and meetings while ensuring all priorities are addressed.
• Delegate tasks effectively to 4 team members ensuring alignment with listing and escrow assignments.

Oversee Real Estate Operations:

• Manage the full lifecycle of real estate transactions including listings marketing escrows and database management to optimize lead followup and client retention.
• Oversee the preparation and launch of properties to market working closely with the Listing Manager and Marketing Director to bring 35 luxury listings to market each week with meticulous attention to detail.

Collaborate Across Departments:

• Act as a liaison between the principal and key departments including listings closings marketing operations and sales to ensure cohesive communication and workflow.
• Distribute information on behalf of the principal and delegate tasks to team members and departments as needed.

Agent and Workflow Management:

• Monitor the lead agents outstanding communications projects and tasks providing timely reminders and actionable followups to keep initiatives on track.
• Support the principal with strategic initiatives client outreach and maintaining a consistent standard of excellence across the team.

Client and Vendor Engagement:

• Assist with vendor walkthroughs open houses client showings and occasionally attend home inspections on behalf of the principal.
• Coordinate buyer and seller showing appointments to facilitate a seamless experience for all parties.
• Attend listing appointments to take detailed notes and record video walkthroughs for team reference and marketing purposes.
• Oversee the teams online review request process and provide a weekly report on the status of each request.

You will lead and work alongside a team of Aplayers including experienced listing coordinators transaction managers marketing professionals and licensed assistants to consistently deliver excellence to clients and stakeholders.

Were looking for an organized proactive and resourceful professional with a background in real estate and a passion for delivering superior service.

Experience: 5 years supporting a highproducing real estate agent or team in a fastpaced highpressure environment.

Education/License: A valid CA real estate license is required.

Software Proficiency:

• MLS/CRMLS
• Asana Monday or similar operating systems
• ZipForms CAR Forms
• CRM tools (e.g. Salesforce Follow Up Boss or similar)
• Transaction management platforms (e.g. Dotloop Skyslope)
• Microsoft Office Suite and Google Workspace

Soft Skills:

• Outstanding communication and interpersonal skills.
• Extreme attention to detail and a nothing falls through the cracks mentality.
• Ability to juggle multiple priorities and meet tight deadlines.