Development Manager Institutional Giving and Special Events

JOB SUMMARY:
The Development Manager Institutional Giving and Special Events is a core role on the American Academy in
Romes team responsible for overseeing corporate and foundation giving as well as the New York Gala and
other events as appropriate. This position requires developing strategic revenuegenerating initiatives and
includes recruiting corporate sponsorships administering grant requirements managing donor recognition
and maintaining accurate records in Raisers Edge Salesforce and the events management software Classy. In
addition to fundraising the role oversees Special Event logistics: creating timelines managing budgets
producing printed and digital materials coordinating with vendors and ensuring seamless event . By
collaborating with event consultants institutional leadership and crossdepartmental teams the Manager
ensures that these events align with organizational goals fostering donor engagement and delivering
exceptional experiences. The Development Department at the American Academy in Rome is a closeknit
team. Working harmoniously and intercontinentally while reaching goals is imperative to this role. The
American Academy in Rome invites 360degree thinkers seeking an opportunity to sharpen hard Development
skills and grow in an exciting environment to apply.

SUPERVISION:
The Development Manager Institutional Giving and Special Events reports to the Associate Director of
Development and works closely with the Development Director on the New York Gala.

RESPONSIBILITIES
A. Institutional Fundraising (approximately 60
Work with the Associate Director of Development and institutional leadership to develop and
implement strategies to meet and exceed revenue goals for corporate foundation and government
giving as needed.
Provide prospect research for the development department to identify new prospects and help guide
institutional fundraising strategies.
Develop expertlywritten institutional materials including comprehensive mission and projectbased
documents to fulfill grant requirements as well professional pitch decks for corporations.
Maintain all relevant donor and eventrelated documents records and files and see that necessary
Raisers Edge and Salesforce records are updated.
Manage grants fulfillment calendar and monitor compliance with endowment and grantrelated
reports.
Perform other fundraisingrelated tasks as needed.
B. Event coordination and production (approximately 40
Work with the Director of Development Associate Director of Development and institutional
leadership to develop and implement strategies to meet and exceed revenue goals for the New York
Gala.
Develop enforce and adhere to longlead timelines for event planning.
Oversee all aspects of the New York Gala including planning organizing coordinating and executing
all timelines logistics production and budgets leading up to and through the day of event as well
overseeing all postevent communications.
Manage the process of securing Gala leadership honorees and award presenters and act as
institutional liaison for these key players. This includes the coordination of event committee meetings
including the preparation of agendas materials and reports.
Manage the solicitation of event sponsors including researching and identifying prospects preparing
relevant materials and proposals organizing meetings and drafting and sending correspondence.
Track and manage event tickets and donations and follow up with invoicing and acknowledgement
letters as needed.
Manage event budgets including planning monitoring and tracking expenses reviewing and coding
invoices and processing invoices for payment.
Coordinate all aspects of eventrelated printed and digital materials including but not limited to save
the dates invitations mailings event programs ecommunications and social media.
Work closely with the Event Consultants to produce and execute the events via vendor management
venue coordination staffing and run of show. This may include:
o Managing event venues and catering including researching venues and vendors reviewing
and negotiating contracts and serving as liaison.
o Coordinating procurement of all event materials equipment services and supplies including
flowers rentals and A/V.
o Other event coordination and production duties as needed and assigned.
Support other nationwide events programs and dinners including the annual Rome Prize Ceremony
support.

QUALIFICATIONS AND EXPERIENCE
To perform this job successfully an individual must be able to perform each essential function at an
exceedingly high level. The requirements listed below are representative of the knowledge skill and/or ability
required.

Bachelors degree in a related field Masters degree preferred.
5 years of experience in programs or development with accomplished in event planning and
fundraising.
Exceptional written and verbal communication skills and an eye for aesthetic details.
Ability to write for a variety of audiences including scholarly artistic and corporate.
Demonstrated experience in managing budgets as well as event logistics vendor management
and timelines and dayof .
Proven success in fundraising and sponsorship solicitation with experience in donor cultivation
and stewardship.
Familiarity with donor management systems such as Raisers Edge Salesforce Classy or similar
platforms.
Strong background and interest in collaborating across departments.
Background in working with cultural or arts organizations and with auctions is a significant
advantage.
Multitasking and timeline management expertise to handle overlapping event schedules
effectively.

Required Experience:

Manager