Administrative Assistant Enrollment Management

Administrative Assistant Enrollment Management

The Administrative Assistant II is responsible for hospitality office coordination logistical support and system operations within the enrollment management department. Specific duties include serving switchboard callers and welcome center guests as well as assisting with coordinating and scheduling campus visits.

Candidates will be invited to demonstrate a willingness to support the Christian Catholic Benedictine mission of the University of Mary.

Benefits Include:

• Tuition benefits
• Retirement benefits with an 8 match
• Medical Dental and Vision insurance
• Discounted Meal Plan
• Discounted membership at the campus Wellness Center

Essential Roles and Responsibilities Include:

• Offer warmth of welcome by greeting inperson guests serving/routing callers and responding to/redirecting emails.
• Serve University of Mary switchboard callers and Welcome Center guests.
• Coordinate departmental scheduling/calendars procure/maintain inventory of supplies/promotional material create/send correspondence scan/file records process mail/faxes maintain office equipment and provide technical/intradepartmental coordination.
• Assist with events/meetings reserve/setup rooms arrange catering arrange travel reconcile/reimburse expenses assist with onboarding employees and support departmental leaders/staff in other duties as needed.
• Assist with coordinating/scheduling campus visits/events.
• Load data into business systems identify/resolve data anomalies perform departmental workflow/reporting processes document standard operating procedures and provide crosstraining/backup coverage.

Desired Minimum Qualifications Education and Experience include:

• High School diploma required
• Associates degree preferred
• Required: Three years of experience directly related to the duties and responsibilities specified
• Preferred: Five years of directly related experience
• Upholds andsupports the Christian Catholic Benedictine mission of the University of Mary
• Supports the ongoing implementation of Ex Corde Ecclesiae the apostolic constitution on Catholic colleges and universities.
• Builds a culture of ready and earnest hospitality inthe Office of Enrollment Management and throughout the university in accord with Saint Benedicts admonition that all be received as Christ.

Knowledge and Skills Required:

• Skilled in modeling warmth of welcome pioneering courage apostolic impulse and friendship with truth
• Skilled in meeting the needs of others including prospective/current students faculty staff business partners and other contacts of the University of Mary
• Skilled in organizational communicational and interpersonal skills
• Skilled in managing details and deadlines
• Skilled in maintaining confidentiality integrity and discretion
• Skilled in adopting organizational change and business process improvement
• Skilled in maximizing the capabilities of Microsoft Office

We thank you for your interest in the University of Mary. Founded in 1959 by the Sisters of Annunciation Monastery the campus overlooks the beautiful Missouri river and is located in Bismarck North Dakota a community of approximately 80000 people with wonderful family and parish life friendly neighborhoods enjoyable recreational and cultural facilities a low crime rate clean air and excellent schools. The University of Mary with an enrollment of over 3000 students is accredited by the Higher Learning Commission of the North Central Association.

For more information on the University of Mary please watch a short video by clicking on this link: of application materials will begin immediately. Position will remain open until filled.

To view all of our current openings please visit our career page at Opportunity Employer