Manager Office Administration
Manager Office Administration
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Job Description
Position Summary:
This role is essential in ensuring smooth and efficient operations across various functions including procurement inventory management travel coordination event management corporate gifting facilities administration and compliance. The ideal candidate will have a strong operational mindset excellent organizational skills and the ability to manage multiple responsibilities to support the companys growth and daytoday functions. This position may have people management responsibilities.
Essential Functions of the job include but are not limited to:
Procurement & Inventory Management
- Oversee the procurement process ensuring timely and costeffective purchasing of office supplies equipment and other resources.
- Develop and manage supplier relationships negotiate contracts and ensure optimal quality and cost for all purchases.
- Implement and monitor inventory management processes to maintain adequate stock levels while minimizing waste and excess.
Travel Coordination
- Manage all travel arrangements including flight bookings hotel reservations transportation and itineraries for employees and executives.
- Ensure a seamless travel experience by coordinating schedules managing budgets and handling any travelrelated issues promptly.
- Negotiate with travel vendors and hotel partners to obtain competitive rates and preferred partnerships.
Facilities Administration
- Oversee office facilities to ensure a safe functional and positive working environment for all employees.
- Manage service contracts with vendors for maintenance security cleaning and other essential services.
- Coordinate office moves space planning and office layout changes to support team growth and needs.
Compliance & Office Administration
- Ensure compliance with local regulations company policies and industry standards across operations functions.
- Implement health and safety measures and oversee adherence to workplace policies to maintain a compliant and secure work environment.
- Manage general office administration tasks including handling mail monitoring office supplies and maintaining records.
Event Management
- Plan and execute company events meetings and teambuilding activities both virtual and inperson to support employee engagement and morale.
- Coordinate logistics venue bookings and vendor management for events ensuring smooth and high attendee satisfaction.
- Work closely with various departments to align events with company culture and strategic goals.
Corporate Gifting
- Develop and manage the corporate gifting strategy to support client relationships employee recognition and special occasions.
- Source and select appropriate corporate gifts manage inventory and ensure timely delivery for all gifting initiatives.
- Establish and maintain relationships with vendors to ensure quality costeffectiveness and adherence to company branding.
Qualifications
- Bachelors degree in business administration Operations Management or a related field.
- 5 years of experience in operations management procurement facilities administration and event coordination.
- Strong understanding of procurement processes vendor management and inventory control.
- Excellent organizational and multitasking skills with attention to detail.
- Effective communication and negotiation skills.
- Proficiency with Microsoft Office Suite and operations management software.
Competencies:
- Strong influencing skills
- Excellent communication skills both written and oral
- Work effectively as a team member and promotes collaboration
- Demonstrate ownership initiative and accountability
- Supervisory experience
- Proven writing skills and excellent communication skills.
- Proven oral presentation skills.
- Less than 50 travel Domestic and international
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Precision Medicine Group is an Equal Opportunity Employer. Employment decisions are made without regard to race color age religion sex sexual orientation gender identity national origin disability veteran status or other characteristics protected by law. 2020 Precision Medicine Group LLC
If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process or are limited in the ability or unable to access or use this online application process and need an alternative method for applying you may contact Precision Medicine Group at .
It has come to our attention that some individuals or organizations are reaching out to job seekers and posing as potential employers presenting enticing employment offers. We want to emphasize that these offers are not associated with our company and may be fraudulent in nature. Please note that our organization will not extend a job offer without prior communication with our recruiting team hiring managers and a formal interview process.
Required Experience:
Manager
Employment Type
Full Time
