Executive Secretary
Posted on :
30-11-2021
Employer Active
1 Vacancy
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Job Description
- Manage the Managing Directors diary to co-ordinate meetings/appointments, and to ensure smooth running of such meetings
- Screen/handle telephone calls, appointments, mails and emails and take action accordingly
- Take minutes at the Executive Committee Meeting
- Coordinate and communicate with various departments and all levels of staff on matters directed by the Managing Director
- Prepare and manage correspondences with internal and external parties for Managing Director’s signature
- Attend to requests from divisional, corporate or owners offices and facilitate it accordingly
- Attend to residents/patrons’ special requests or complaints that are directed to the Managing Director
- Co-ordinate travel arrangements in a highly efficient manner and prepare detailed travel file accordingly
- Ensure approval forms are prepared for the Managing Directorfor signature and approval of the Vice President, Operations, e.g. leave application forms, travel approval forms, expense claims reports, etc.
- Maintain systematic up-to-date filing and tracing systems
- Maintain and update Executive Committee and Department Heads’ personal files kept in the General Manager’s office
- Maintain and update Executive Committee and Department Heads’ leave record
- Maintain and update ‘Manager-On-Duty’ schedule
Employment Type
Full Time
Company Industry
Department / Functional Area
Key Skills
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