Executive Insurance Administration

Responsible for the day to day operation of the Insurance Unit which includes coordinating  of Motor insurance and claims Marine insurance and claims as well as generating of  claims reports and premium summaries for management to review.

Job Resposibilities:

Motor Insurance

Renewal

• To prepare and send official requests for market values of cars/motorcycles & commercial vehicles to suppliers/dealers & Logistic Manager respectively. Alternatively to check market values from newspaper and internet.
• To analyze and generate a report on the maintenance/accident repair costs of each car with the HR Admin Asst for HR Manager to gauge the car condition and worthiness of maintaining the car. 
• To compute premiums payable.
• To arrange for verification of debit notes by SIE/HR Manager and approval by MD. 
• To submit approved debit notes to Accounts Department for payment.
• Coordinate the administration for private cars and motorcycle road tax as well as distribution of the road tax disc to the assigned users.

Accident Claims 

• To followup with the case until repairs completed and vehicle released to user.
• To compile & submit documents to Insurer.
• To update the records on the frequency of accidents by vehicle  by driver. 

Motor ECover Notes 

• To liaise with Insurer for ECover Note for registration of new vehicle with JPJ as & when requested by HR Admin Executive.
• To compute the premium payable.
• To arrange for verification of debit note by SIE and approval by Manager.
• To submit approved debit notes to Accounts Department for payment. 
• To liaise with Logistic Department & Insurer on ECover Notes for renewal of roadtax purposes.

Deletion/Inclusion of Vehicles from/into Existing Motor Policy

• To inform Insurer upon notification of disposal &/or acquirement of vehicles by HR Admin Asst.
• To compute refund premium and followup with Insurer until receipt of cheque and submit same to Accounts Department.
• To check debit notes and arrange same for verification by SIE and approval by HRM
• To submit approved debit notes to  Accounts Department for payment.

Marine Insurance 

EMarine Certificates (for shipments declared  not more than 14 days after sailing date)

•  To issue Certificates via EMarine system. 
• To arrange for signing of certificates by SIE and distribute same to relevant Departments.
• To key into the EMarine system details of shipments that do not need individual certificates and to forward summary of these shipments to Insurer at the end of the month.
• To check debit notes and arrange same for verification by SIE/HR Manager and approval by MD.
• To submit approved debit notes to Accounts Department for payment.

Late Declaration of Shipments  > 14 days after sailing date)

•   To issue certificates manually. 
•   To arrange for signing of certificates by SIE and distribute same to relevant Departments.
•   To send Control Sheet (summary of shipment details) with supporting certificates to Insurer.
•   To check debit notes and arrange same for verification by SIE/HR Manager and approval by MD.
•   To submit approved debit notes to Accounts Department for payment.

Claims 

• Inform Insurer upon notification of loss.
• Compile documents for submission to Insurer
• Followup until receipt of settlement.

Reports 

• Monthly Outstanding Motor Claims
• Monthly Outstanding Marine Claims
• Updated Premium Summaries  for Motor & Marine
• Claims Experience  for Motor & Marine

General 

• To understudy Group P A Foreign Workers & Group Hospitalization insurance policies and claims.
• To perform other tasks and assignments as and when assigned.

Qualifications :

Qualifications:

• Diploma / Bachelors Degree in Business Administration and equivalent.
• 1 2 years of working experience in the relevant field.
• Fresh Graduates are welcome.

Additional Information :

MFM notable awards and recognitions :

HR Asia Best Companies to Work For in Asia 2024 7 years consecutively from 2018 to 2024

HR Asia Most Caring Company Award 5 years consecutively from 2020 to 2024

HR Asia Diversity Equity & Inclusion (DEI) Award 2 years consecutively from 2023 to 2024

HR Asia Sustainable Workplace Award 2024

HR Asia Happiest Workplace Award 2024

Remote Work :

No

Employment Type :

Fulltime