Executive Assistant to CEO - Global meat and seafoods company

• Bachelor s degree in any discipline and at least three years of secretarial and administrative experience in a similar capacity
  
• Possess excellent organizational, planning, and multi-tasking skills
  
• Proficient both in oral and written communication (English)
  
• Preferred experience:
  
• EA work experience supporting CEO or C-suite
  
• Mac OS user and highly proficient in Microsoft Office including Outlook
  
• Experience working in an early-stage start-up is a big plus
  

• Manage, coordinate and maintain CEO s calendar, including appointments, meetings, and travel
  
• Ensure all necessary pre-meeting requirements are taken care of, e.g., venue, equipment, presentations, agendas, dress code etc.
  
• Draft and prepare high-quality meeting summaries, reports, and presentations, as and when the CEO requires
  
• Structure the company-wide central calendar of events
  
• Monitor and respond to incoming communications to CEO s Office, including phone calls, emails, and walk-ins
  
• Work closely with the Chief of Staff to communicate important updates and information to employees
  
• Handle ad-hoc requests from employees for IT, office management, meeting requests, etc.
  

Requirements

• Strongly motivated and believes in the mission of the Company
  
• Analytical, meticulous, and able to work under pressure and tight deadlines.
  
• Possess excellent attention to detail
  
• Possess a high level of discretion, integrity, diplomacy, and professionalism in handling internal and external stakeholders
  
• Able to independently learn, understand, and execute