Procurement Officer
Posted on :
06-07-2021
Employer Active
1 Vacancy
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Job Description
Req ID : 659342
- Analyse the requests received in terms of budget, specifications, estimated costs, ensuring full compliance with procurement rules and regulations of Taawon and the donor agency.
- Obtain reference of market prices either using previous similar purchasing activities or the internet.
- Decide on the solicitation method based on the type of procurement requested and the estimated cost.
- Manage the vendor database and keep it updated, as well as processing the call for expression of Interest.
- Evaluate new vendors based on the volume of their companies, their profile, their customers, and their previous contracts and take the appropriate decision either in enrolling them in the project’s roaster or excluding them.
- Perform local/ International procurement process of goods/services and take the appropriate decision whether to use international or local suppliers based on all factors related to the requests and in compliance with internal rules and procedures.
- Take the role of the focal point for any procurement activity communicating the supplier’s query to the technical persons, maintaining the bids on in-tend until the closing time.
- Support the formation of an evaluation panel to review the technical offers, communicating to them all needed documents to perform the job properly.
- Contribute to reviewing the recommendation of the technical evaluators and ensure that they are following rules and procedures in this function; ensuring transparency is exercised in the technical evaluation; seek the committee’s clarification in case of any ambiguity.
- Ensure that all needed procurement decisions are present in the Procurement file.
- Contribute to preparing the procurement contract and follow the approval process.
- Solicit of low value procurement quotations, evaluating and issuing low value procurement orders.
- Ensure proper closing of each procurement request, i.e., communicate procurement awards to successful and unsuccessful bidders.
- Receive and review all invoices, register them and forward them to finance for payment. In cases, of quality issues coordinate with the technical team on how much liquidated damages to apply before forwarding invoices for payment.
- Maintain a proper and appropriate project procurement filling system; of procurement registers for contracts, tenders, orders, and requisitions system that ensures faster, systematic filing, faster retrieval of information, greater protection of information, and increased administrative stability, and continuity.
- Complete suppliers’ performance appraisal report after completion of a procurement transaction.
- Perform other related duties as required.
Employment Type
Full Time
Company Industry
Department / Functional Area
Key Skills
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