- Adhere to NRC policies, tools, handbooks and guidelines;
- Assist with the implementation of the support functions according to AIDA strategy and action plans;
- Assist with timely and punctual communications for AIDA to support the overall effectiveness as a coordinating body
- Prepare and develop status reports as required by management;
- Ensure proper filing of documents, both physically and digitally;
- Promote and share ideas for improvement of the support function.
- Perform other tasks as required by management.
Specific responsibilities
Administration and Coordination
- Assist maintaining up to date mailing lists and contact details of members, donors, advocacy targets and other relevant AIDA interlocutors and stakeholders, as needed;
- Support updating and maintaining of the AIDA website, and other online platforms under supervision of AIDA Advocacy Coordinator and AIDA Director;
- Assist managing information sharing among AIDA members;
- Support the disseminating of information pertaining to issues of relevance (reports, meetings, events, etc.) related to the work of AIDA members;
- Assist in developing and maintaining a calendar of upcoming events that can be shared among AIDA members;
- Support the planning and preparation of all AIDA related meetings, including General Meetings, Executive Committee meetings, and other meetings with externals.
- Liaise with assistants from external AIDA interlocutors to schedule meetings, send agendas and share minutes of meetings;
- Responsible for working with NRC Support staff to carry out support services functions including, procurements, HR finance and Bookkeeping related to AIDA.
- Responsible for petty cash payments ensuring that the cash payments are correctly recorded in cashboxes and cash count is conducted on daily basis.
- Responsible for tracking and collection of membership fees.
Information management:
- Collect and manage data on behalf of AIDA members as needed;
- Assist the Secretariat, the Chair, and the Executive Committee with various functions related to gathering information and conducting research on topics relevant to members and AIDA strategy;
- Assist in collecting data from members and maintaining structured monitoring and reporting mechanisms;
- Support other kinds of data entry and information management issues, as needed.