Operations Administrator - People Team

Operations Assistant / Administrator (Success Team) DRAFT 1 This is an excellent opportunity to join a fast-growth and successful next generation technology consultancy firm, which was recently ranked #2 in the Sunday Times Virgin Atlantic Fast Track 100, in a role with great career potential. Who are we? At Kubrick we work with global organisations to help them evolve and embrace next generation technology across data, cloud, and AI. Our unique business model has disrupted the traditional consulting model, resulting in over 100% annual growth for each of the last 3 years. We were recently awarded 'B2B Business of the Year' at the Growing Business Awards 2020, due to our rapid growth, commitment to diversity, and the brilliant feedback received from our clients. What will you do? We re looking for an Operations Assistant / Administrator to join our growing organisation working in our People Team team. This is a great opportunity for someone who is looking to start their career in a fast paced and supportive work environment, take on responsibility and grow with an organisation. Responsibilities Assist the Principal Success Manager (PSM) and the Consultant Success Manager (CSM) with office administrative duties and collaborate with co-workers to support Kubrick s Consultants. Ensure that monthly Timesheets are received from the Consultants and processed in a timely fashion. Liaising with the Finance Team to resolve queries. Schedule all regular meetings with the Consultants on behalf of the PSM and CSM Ensure that all Consultant Checkpoint Appraisals are booked with Clients, Consultants and the Success Manager on time and that all associated admin work is completed in Zoho Maintain an up-to-date Excel Spreadsheet of all Consultants on Placement at their Clients. Data must include Consultants Client email address, Placement start date, Training Agreement end date, Client Line Manager(s) and Client Manager(s) email address Consultant Travel Expenses brief and support Consultants on the expense claim procedure Leave approve all Consultant Annual, Sick, Compassionate Leave. Liaise with Consultants on any queries they may have relating to Leave What will we need from you? You are: Someone who is keen to kickstart their career in the commercial world and has an interest in the Data industry Organised, efficient and analytical A good communicator (written and verbal) who loves to collaborate with others and make people s lives easier A fast learner who can work under pressure and to deadlines Self-motivated with high standards and an eye for detail Pro-active and solutions orientated with the ability to approach problems logically Someone who feels comfortable using and learning online systems and is proficient in Microsoft Excel, Powerpoint and Word Comfortable working on multiple, concurrent pieces of work and relishes the opportunity to learn about and get to know the business How you work: Self-motivated and goal oriented and comfortable working within a team environment. Willing to be flexible and adjust approach in line with new data or changing business priorities Excellent at building relationships Professional at all times and able to maintain confidentiality Diligent, with excellent attention to detail and organisational skills. Ability to multitask and a willingness to learn and grow Excellent interpersonal, and communication skills Strong problem-solving and analytical skills and the ability to provide sound judgment. Excellent computer skills. Proficiency in Excel, Power Point, Word Ability to work under pressure, handle multiple tasks, and meet tight deadlines. Your experience: In this role, your attitude and your drive to learn and develop matter the most. Previous experience that you may have could include experience of working in an office environment or as part of a team. What it is like to work with Kubrick? Kubrick is a company going places. We are a forward-thinking, fast growth organisation, and we like working with people who are highly dynamic, motivated, and progressive. We are looking for people with commitment to deliver their projects and a passion for working with others to achieve results. Inclusion Statement Everyone is welcome to apply for our roles, and we are determined to ensure that no applicant or employee receives less favourable treatment because of gender, race, disability, sexual orientation, religion, belief, age, marital status, background, pregnancy, or caring responsibilities. We also recognise the importance of diversity of thought within our teams and are fully committed to embracing the talents of people with autism, dyslexia, ADHD, and other forms of neurocognitive variation. Head of Diversity, Equity & Inclusion Key information: Full time or part-time options Flexible working (minimum 2-3 days in the office per month) Salary 70-75K full time. (pro-rata if part-time) Brand new position Purpose of the role The Head of DEI role sits within the HR team, and is responsible for leading Kubrick s Diversity, Equity and Inclusion agenda, helping the business towards its ambition to improve diversity in data and next-technology jobs, while being a place valuing diversity of thought, where everyone feels comfortable being themselves. Working across our UK and US operations with senior leaders, HR and recruitment teams, communications and marketing, and diversity champions across the business, the role helps the Kubrick leadership define key DEI priorities and strategy, and takes the lead in their implementation, across the full employee lifecycle, from candidate attraction, recruitment, to working environment and culture. Key responsibilities and areas of accountability Develop and lead Kubrick s DEI strategy, leveraging knowledge of DEI market practices and relevant research or insights, ensuring alignment with the wider business strategy Define the plan of DEI-related projects and activities, ensuring appropriate resources are allocated, and driving the appropriate level of commitment from leaders in the organisation Partner with the Employer Branding Manager to define strategies and partnerships to attract a diverse candidate pool, considering all areas of diversity, including social mobility and neurodiversity Monitor the different steps of the recruitment process to identify and implement the necessary changes to ensure it is fair, unbiased, and provides a positive experience to all candidates, including those requiring accommodations Support the Delivery Team in ensuring the appropriate level of support is in place for consultants in training and in deployment with regards to DEI matters Partner with the rest of the HR team to ensure DEI considerations are embedded in all people processes across the employee lifecycle Manage people analytics with regards to DEI, including employee survey, and share regular insights, improvements and areas of focus with Kubrick leadership and other relevant stakeholders Manage DEI legal requirements for reporting such as the UK pay gap report, and compliance with the relevant regulations on diversity and discrimination Oversee the community of Diversity Champions, ensuring opportunities for initiatives, feedback and suggestions are given, and resources appropriately utilised in support of the DEI agenda Work with the Internal Communications Manager, Diversity Champions, and other relevant people to prioritise, plan and execute impactful initiatives to raise awareness and provide support regarding DEI matters Identify potential for impactful external partnerships with clients, tech partner and charities to support diversity in the data and tech areas, and reinforce Kubrick s commitment to play a key part on the market Design and deliver the relevant DEI trainings in support of the wider DEI strategy, sourcing external resources as required Role requirements Subject matter expertise in Diversity, Equity and Inclusion Experience in developing and implementing DEI strategies and action plans Previous exposure to and understanding of US diversity practices Knowledge of recruitment processes and ability to identify improvements to recruitment practices to ensure diverse hiring and excellent candidate experience Knowledge of key diversity related industry bodies and organisations, and ability to remain up to date on DEI market practices Awareness of legal frameworks and requirements with regards to DEI Leadership experience would be beneficial Diversity statement: Everyone is welcome to apply for our roles, and we are determined to ensure that no applicant or employee receives less favourable treatment because of gender, race, disability, sexual orientation, religion, belief, age, marital status, background, pregnancy or caring responsibilities. We also recognise the importance of diversity of thought within our teams and are fully committed to embracing the talents of people with autism, dyslexia, ADHA, and other forms of neurocognitive variation.