Personal Assistant

Personal Assistant Job Description

We are looking for a versatile and highly-organized personal assistant to perform personalized administrative duties for senior management. In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of managers. You may also be required to make travel arrangements and assist with other duties when required.

Personal Assistant Responsibilities:

• Reporting to senior management and performing secretarial and administrative duties.

• Typing, formatting, and editing reports, documents, and presentations.

• Entering data, maintaining databases, and keeping records.
• Liaising with internal departments, answering calls, and making travel arrangements.
• Managing internal and external correspondence on behalf of senior management.

• Scheduling appointments, maintaining an events calendar, and sending reminders.

• Copying, scanning, and faxing documents, as well as taking notes.

• Preparing facilities for scheduled events and arranging refreshments, if required.

Personal Assistant Requirements:

• Certification in secretarial work, office administration, or related training.
• 1-2 years of experience as a personal assistant would be advantageous.
• Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.

• Advanced typing, note-taking, recordkeeping, and organizational skills.

• Ability to manage internal and external correspondence.

• Working knowledge of printers, copiers, scanners, and fax machines.

• Excellent written and verbal communication skills.

• Exceptional interpersonal skills.