Operations Executive

About Oxfam India

Oxfam India is a movement of people working to end discrimination and create a free and just society.

We work to ensure that Adivasis, Dalits, Muslims, and Women & Girls have violence free lives with freedom to speak their mind, equal opportunities to realize their rights, and a discrimination free future. We research to find lasting solutions to end rising inequalities and exclusion of marginalized communities from getting decent jobs, quality free education and healthcare. We campaign with the public to demand policy changes from governments for creating a just and inclusive country as envisioned in the Indian Constitution. We mobilize support to save, protect and rebuild lives of the poorest of poor affected by crisis and humanitarian disasters.

By putting the rights of marginalized at the heart of everything we do, we work to create a discrimination free India where everyone lives a life of dignity, free from injustice and inequality.Over the last year, we have changed the lives of over three million people in our six focus states Uttar Pradesh, Bihar, Jharkhand, Chhattisgarh, Odisha and Assam. We are also part of the Oxfam global confederation with affiliates in 20 countries fighting together build a better world.

Oxfam has been in India since 1951. It first came to India to respond to Bihar famine. In 2008, Oxfam India became an independent affiliate and an Indian NGO.Oxfam India is an autonomous Indian organization and has staff and board members from within India. Oxfam India is a member of the global confederation of 20 Oxfams across the world. Government of India has registered Oxfam India as a non-profit organization under Section 8 of the Indian Companies Act, 2013.

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

All our work is led by three core values: Empowerment, Accountability, Inclusiveness.

Accountability Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions.

Empowerment Our approach means that everyone involved with Oxfam, from our staff and supporters to people living in poverty, should feel they can make change happen.

Inclusiveness We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences.

Oxfam India is an equal opportunities employer. To know more about Oxfam India please visit: www.oxfamindia.org

Note: All offers of employment will be subject to satisfactory references and may be subject to appropriate screening checks, which can include criminal records and terrorism finance checks.

Job Title

Operations Executive

Department

Operations

Location

Odisha Bhawanipatna, Kalahandi

Level / Pay Band

Assistant / A8

Contract

3 Years Fixed Term

Reports To

Cluster Coordinator

Scope of Position

In line with Oxfam s strategic plans and policy guidelines to work and play a major role and ensure the effective functioning of the Cluster office. Make sure that the Finance, Admin, HR, Logistics and IT processes are adhered and followed.

Key Responsibilities

Operations

Act as operations person for the cluster and coordinate with respective Operations lead / team for coordination and providing support to Cluster staff.

Prepares payments by verifying documentation, and ensure timely disbursements.

Interact with the Delhi Finance team on day to day basis.

Day to day accounting in Tally financials system or as may prescribed

Prepares Bank Reconciliation or other reconciliations such as Cash Card etc.

Assist in all types of audit such as Donor audit, Statutory audit etc.

Cash flow projections for the cluster

Contributes to team effort by accomplishing related results as needed

Provide support in recruitment for vacant positions at cluster level, induction of new joinees in cluster.

Ensuring the timely submission of data/records related to HR as per the processes, by Cluster staff.

Maintaining the leave records, attendance register, and all the personnel files.

Provide support & guidance to staff in cluster for any HR related matter including their grievances

Understand and implement Oxfam India s Finance, HR, Admin and IT policies at cluster level.

• Provide general administrative, financial and logistical support to the team including reservation of tickets and hotels and organizing logistics, as and when required.
  
• Manage petty cash, day to day Office expenses, travel advances, banking transactions and monthly accounting functions in relation to reconciliation of cash and books.
  
• Contribute to adherence to general safety & security guidelines.
  
• Responsible for maintenance of all office equipments and facilities.
  
• Maintain & manage inventory of office supplies like stationary etc.
  
• Ensure timely opening/closing of office, recording staff movement.
  

• Maintain & manage IT assets, Services, inventory of office supplies like IT consumables, stationery, etc.
  
• Act as the IT point person for cluster office that includes monitor & maintains all the IT assets of the office and ensures the proper functioning of all the IT equipment.
  
• Coordinate & report to the Delhi IT team for all IT-related work and issues at cluster & field level.
  
• Monitor data security at the cluster & field level and report to the Delhi IT team.
  
• Providing basic tech support to staff, if required, update & help to install office-related software in coordination with the Delhi IT team.
  

Manage and Maintain IT register (online/offline) at cluster office.

Qualifications and Experience

Minimum Three years of work experience

Graduate from any recognized university

Computer literate proven experience of working in advanced word processing/ spreadsheet

Knowledge of Tally accounting packages is desirable

Good oral and written communication skills in English and Hindi

Sound knowledge and experience in administration and planning including developing and implementing efficient office systems and procedures

Ability to work independently and as part of a team

Ability to manage and supervise general office work

Willingness to work extra hours to meet timelines

Initiative to take on responsibility and work with minimal supervision and meet basic requirement for work

Commitment to Oxfam India s vision, mission and objectives

Relocation

During the course of employment the post holder may be required to move base on a temporary or permanent basis to any workplace controlled by Oxfam India

Travel

Willingness to travel and undertake sustained fieldwork as per requirement of the particular position