Security & Administration Manager

About the Job

• Direct supervision of assisted services (drivers + delegates + mail+ cafeteria if equipped+ Internal supervision + phones + camera monitors + fire alarm monitors)
• Follow-up to renew subscriptions for landline telephone bills and trade records
• Follow-up on check-in and check-out for staff at the Logistics Center and coordinate with HR in case the clocking data is requested
• Identify daily or weekly tasks of the services to assist the other departments to meet their needs (automobiles, transfers, rental of apartments)
• Supervision of the regular maintenance of cars , follow-up bills of maintenance rent cars and coordination with related companies and departments
• Follow-up safety procedures and escalate any problems related to the building from electricity, adaptation, water and sanitation to the Facilities Maintenance Manager
• The setting of permits for operation, whether by personal or equipment maintenance (license entry permits---)
• The establishment of insurance lines for those carrying out administrative works in terms of safety and security
• Participation in the formulation and preparation of administrative procedures in coordination with the line manager of other departments
• Review and audit procedures, forms, records, and instructions on quality management prior to their approval by the line manager
• Verify that all safety and security management instructions and making sure that its already in place and escalate any noted violation to human resources management
• Responsible for general safety management to keep the contents of the company from being stolen and has the right to issue instructions and decisions that enable it to do so
• Reporting the weekly, bi-monthly, monthly, half-yearly reports to the line manager.
• Responsible for the distribution and processing of new staff working places in cooperation with other departments
• Supervise the provision of office equipment and equipment for workplaces
• Continue to secure transportation for employees of the logistics center and for all functions of all departments during and outside office hours

Job Requirements

• Military background is a plus
• Excellent communication skills
• Excellent leadership & managerial skills
• Experience in supervising an administrative team