Proposal Coordinator

Job Description

General:

• Receive & Respond to clients solicitation of interest in upcoming projects
• Fill qualifications/registration forms required for periodic registration with new/existing clients in coordination/assistant of BD/PRJ teams
• Keep track and records of tenders/projects in the existing BD tracker under BD team supervision
• Maintain archive of all tenders, submissions ,correspondences during tendering phase on G-Drive
• Update tender closing dates and follow up with departments on submission

Tenders Phase/Pre-submission:

• Receive and respond to client invitation to tender
• Obtain tenders documents from clients
• Prepare and distribute tender summary to concerned departments
• Distribute tender documents to different departments
• Receive supporting departments feedback and consolidate in the submitted offer (insurance /QHSE)
• Prepare /Fill tender forms as required
• Consolidate the technical offer from the projects/diving/Survey department
• Print offer for submission including preparation of sealed envelopes /soft copies…etc
• Submission to client

Tenders Phase/Post-Submission:

• Respond to client enquiries/clarifications in coordination with concerned department
• Receive Awarding faxes and prepare response along with supporting documents ( Insurance documents, Bonds…etc) as received from PRJ/Diving/Survey