To receive Engineering or generic specifications and source competitive bids from qualified suppliers that meet the specification, quality, budgetary, and schedule requirements
To negotiate and place Purchase Orders, ensuring schedule reporting and delivery promises are maintained by suppliers with information communicated to the project/product team and other stakeholders
Establish contracts with major vendors for all sensitive supplies and services in a way that secure consistency and cost-efficiency
To expedite orders as per the Purchase Order requirements. Work with business units to communicate and improve delivery wherever possible and updating system and records accordingly
Assist end-user departments with price enquires for obtaining goods/ services quotes from suppliers; liaising with the originator(s) and updating the purchasing quote register accordingly.
Where applicable, co-ordination of end-user department rental requirements with suppliers for operational support activity
Assist the Accounts department with invoice enquires requiring clarification/ approval; specifically with rental equipment and personnel services. Contact department originators/ Supervisors on such invoice approval, update system accordingly with applicable information, and return approved invoice(s) to the Accounts department
To monitor the status of requisitions received from end-users and ensure that all received requisitions are handled by relative buyers and that status is updated on the requisition registry in a timely fashion
To ensure that the Purchase Order delivery registry is updated by all buyers and that delivery status always reflecting the latest delivery update received from the supplier
To follow up open Purchase Orders, review them on monthly basis, review and investigate open orders for more than 2 months to ensure proper reporting
Follow up with Stores to ensure GRN has been done for all received purchase orders
Coordinate with Finance to respond to suppliers complaints about late payments
Review approved suppliers list and ensure that all intermediate suppliers are removed from the list and keep genuine and direct suppliers
Act as Tejari administrator
Follow up open PR’s on weekly basis and ensure timely-fashion processing for all released PR’s
Direct and Supervise the activities of the Purchasing/Procurement personnel.
Supervise the use of all expendables, materials, and supplies to ensure that waste does not occur, and these materials and supplies are kept in a secure place and locked.
Negotiate with suppliers to secure the best price for all material and equipment
Analyze quotations and select supplier with the best offer
Negotiate and secure long-term contracts with suppliers
Job Requirements
B.Sc. of Commerce or equivalent degre
Excellent at English and with excellent communication skills
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