Personal Assistant to COO

• Provide a professional/proactive administration and secretarial support to the Chief ExecutiveOfficer that is efficient and effective
  
• Be proactive in supporting the Chief Operating Officer on a daily basis by managing allcommunications such as emails and telephone calls
  
• Produce timely and accurately typed documents including but not limited to: emails, letters, minutes/agendas, proposals, presentations, reports and specific documents pertinent to the
  
• Deal with internal and external enquiries accurately, promptly and effectively
  
• Diary management, filing, data management
  
• Schedule meetings and set them up via online meeting application
  
• Complete expenses in accordance with specified time scales and company formats
  
• Manage hotel bookings and flights in accordance with schedules and budgets
  
• Assist with sales related tasks such as updating the CRM sales tool with status updates andactions and follow-up sales opportunities with clients.
  
• Assist other members of the leadership team and staff generally when secretarial support isnot available to them
  
• Assist with employee on-boarding and off-boarding and day-to-day staff management
  
• Keep track of Active users and IT assets
  
• Any other ad hoc duties requested by the COO
  

Requirements

• Experience of working as a Personal Assistant to a Senior level manager ideally in the Information Technology Sector
  
• A proactive and positive approach to work
  
• Experience of managing highly confidential communication/diary management
  
• Experienced of producing documents for senior members of organizations
  
• Be organized, flexible and be able to effectively manage your workload.
  
• Personable with a detail-orientated approach
  
• Effective communication skills, both written and verbal
  
• Secretarial qualifications including accurate key board skills
  
• Must be proficient in all Microsoft applications