Office Manager

Job Description

• Attending meetings on behalf of chairman.
• Handling new contracts.
• Handling bank accounts.
• Make travel arrangements for Chairman.
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping.
• Assign and monitor clerical, administrative and secretarial responsibilities and tasks among office staff allocate available resources to enable successful task performance
• Co-ordinate office staff activities to ensure maximum efficiency
• Evaluate and manage staff performance
• Recruit and select office staff
• Organize orientation and training of new staff members
• Coach, mentor and discipline office staff
• Design and implement filing systems
• Ensure filing systems are maintained and current
• Establish and monitor procedures for record keeping
• Ensure security, integrity and confidentiality of data
• Design and implement office policies and procedures
• Oversee adherence to office policies and procedures
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)

Job Requirements

• Business degree or equivalent
• Proven experience as an office manager or similar role.
• Knowledge of accounting, data and administrative management practices and procedures
• Knowledge of clerical practices and procedures.
• Knowledge of human resources management practices and procedures
• Knowledge of business and management principles
• Computer skills and knowledge of office software packages
• Excellent communication skills
• Problem analysis and assessment, problem solving.
• Decision making
• Planning and organizing
• Work and time management
• Attention to detail and high level of accuracy
• Delegation of authority and responsibility