Facilities Manager

Job Description

• Deliver on the quality of facility management on location level.
• Outsource and onboard service providers for Facility Management contracts
• Order and manage all Facility Management services (maintenance, security, cleaning, waste management etc)
• Manage Facility repairs and refurbishments where necessary incl. stakeholders coordination and approvals
• Manage and audit quality of facility management services
• Manage space demands from internal and external clients
• Procurement of facility related services including real estate supporting services, technical equipment, utilities, installations, repairs and refurbishments
• Assure all legal documents, audits and data requirements, etc. are fulfilled
• Budget preparation and planning, budget and spend control and reporting
• Check, control and approve invoice payment for facility specific contracts / services
• Liaise and works with internal stakeholders and various departments e.g. Procurement, Logistics, Human Resources, Legal etc.
• Liaise with external stakeholders for all facility related matters
• Manage data quality of sites by regular entry and update of facility related info
• Manage site representatives and facility officers in the country where applicable
• Reports to the country Real Estate Officer and the Regional Real Estate Manager

Job Requirements

• Proven record of education related to the field (BSc. or MSc.)
• Experienced Facility Manager with proven track record in FM, ideally in a medium to large scale organization
• Experience in managing interfaces with internal colleagues and customers
• Proactive behavior with a strong stakeholder focus and the ability to establish relationships
• Strong team-oriented personality
• High self-discipline
• Appropriate, transparent and effective communication skills in English
• Strong problem-solving skills, structured working approach, focus on the right level in details as well as result-orientation