Executive CEO Assistant &Office Manager

Job Description

• Work closely with the CEO to be well informed of upcoming commitments, meetings, conferences, personal activities, etc
• Coordinate and manage CEO/staff member’s business travels, conferences, meetings, flight bookings/accommodations, and visas.
• Prepare confidential correspondence, itineraries, agendas, and other confidential administrative tasks as assigned.
• Prepare reports, memos, letters, financial documents, presentations, and any other documents.
• Follow-through on issues/assignments as assigned by the CEO.
• Provide a bridge for smooth communication between the CEO’s office and internal departments and act as a liaison between the organization and other external parties as assigned by the CEO.
• Manage and maintain filing/archiving systems, retrieve corporate documents, records, and reports.
• Attend meetings to compile, transcribe, and distribute minutes of meetings as needed.
• Coordinate factory visits and with different departments.
• Implementing and maintaining office administrative systems.
• maintain office policies as necessary and according to HSE regulations.
• Preparing letters, reports, presentations.
• Dealing with incoming email, faxes and maintain the filing system.
• Maintain an adequate inventory of office supplies.
• Assist the managers and employees in administrative issues.
• Assists of contact among Ceo’s, employees, clients, and other external partners
• Manage information flow in a timely and accurate manner.
• Format information for internal and external communication – memos, emails, presentations, reports.
• Follow up all Tasks with all Department internal.
• Handle confidential documents ensuring they remain secure.
• Reminding the CEO informed of important tasks and deadlines.

Job Requirements

• Discretion and trustworthiness: you will often be a part of confidential information.
• Flexibility and adaptability.
• Good oral and written communication skills.
• Organizational skills and the ability to multitask.
• The ability to be proactive and take the initiative.
• Tact and diplomacy.
• Communication skills.
• Females Only.
• In-depth knowledge of office management.
• Familiarity with basic research methods and reporting techniques.
• Excellent organizational and time-management skills.
• Outstanding communication and negotiation abilities.
• Preferred Degree in business administration or relative field.