Administration Supervisor

Job Description

• Manage all administrative issues for all EGMED premises, through developing & implementing various policies and procedures and monitoring the performance of all admin.-related personnel or 3rd party providers, to ensure the business environment is safe, healthy and continuously in the best possible state as an encouraging business environment.
• Follow up and monitor the performance of the facility management provider, and the cleanliness and hygiene level in the premises.
• Manage the maintenance of all equipment and machines in the premises and any necessary actions or changes.
• Follow up the renovation of the new premises and communicate with the providers to ensure proper and correct delivery
• Perform visits to the EGMED offices to check the level of the environment cleanliness, organization, security, safety and all related issues.
• Ensure the necessary employee safety procedures are put in place; such as the fire safety and building evacuation procedures, and drills and regular follow up.
• Manage and follow up the performance of the security team and the security cams in place
• Manage the performance of the office boys, ensuring hygiene, presentability and punctuality.
• Monitor office supplies including printed materials through coordination with different print and media houses to provide high quality materials in time.
• Plan and organize all activities related to facilitation of work flow through office boys, cleaning boys, and messengers to maintain company building in good conditions.
• Ordering needed supplies: Cleaning supplies including detergents, napkins, office supplies like letter heads & needed stationary & buffet supplies.
• Maintenance for Phone lines (Panasonic), Air Conditioners, Plumbing, Electricity & lifts.
• Follow up on the power generator & charging it accordingly as per consumption.
• Ensure that the facility and other related premises meet a high level of hygiene and cleanliness.
• Apply security standards through supervising the service provider officers in order to ensure company's capital security.
• Manage administration service team Through acquiring resources, evaluate performance, recommend promotions and discipline to keep sustainable performance improvement
• Responsible for delivering different administrative services through paying expenses on time (rental cost, telephone lines, internet) to ensure sustainability of services.
• Responsible for maintenance of all office equipment (photocopiers, faxes, switch, projectors, pc's, printers…..etc) as well as follow up warranties by contacting different maintenance companies in order to ensure effective office support services.