Administration Specialist

Job Description

We are a leading trading company that specializes in importing food additives and ingredients. Our company is family owned and has been established since 1988. Throughout our 32 years in the business, we have built a strong cliental of multinational FMCGs and local food manufacturers.

We are currently looking to hire a self driven personnel that is detail oriented, well organized and is eager to self develop themselves.

What will you do?

• Answer phone calls and redirect them when necessary
• Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
• Prepare and disseminate correspondence, memos, and forms
• File and update contact information of employees, customers, suppliers and external partners
• Support and facilitate the completion of regular reports
• Develop and maintain a filing system
• Check frequently the levels of office supplies and place appropriate orders
• Make travel arrangements
• Document expenses and hand in reports
• Update all changes pertaining to third party contracts & driving licenses (renewal, amendment, etc.)
• Coordinate with inside staffs and outside agencies for daily administrative operations.
• Undertake receptionist duties