Admin Officer

Job Description

Main duties and responsibilities

The following duty statements are illustrative of the essential functions of the job and do not include other non-essential or marginal duties that may be required.

• Manage the Dean's schedule, ensuring a timely response to meetings; schedule meetings requested by the Dean, gather information needed for meetings.
• Handle associated logistics and prepare meeting materials and background briefings
• Prepare and manage a high volume of correspondence, reports and documents.
• Work on developing and maintaining systems and procedures that ensure the most professional and efficient functioning of the Dean's office.
• Coordinate with all stakeholders who may be involved at any of the related tasks
• Assist in reviewing and implements University policies as they pertain to the administrative functions.
• File the required documents, and following up on pending tasks.
• Making good relations with all managers and colleagues while taking into consideration their different cultures.
• Sensitive to confidential matters.
• Carry out any other appropriate and relevant duties as the work may require.

Job Requirements

• High attention to detail, high analytical skills
• Technology Skills. An administrative officer works with office software programs, including spreadsheets, databases, word processing and presentation.
• Teamwork and collaboration
• Achievement & Delivering results
• Job focused learning
• Customer Focus
• Initiative
• Communication Skills
• Written Expression
• Time Management