Administrative Assistant ACADEMIC & RESEARCH
drjobs Administrative Assistant ACADEMIC & RESEARCH

Administrative Assistant ACADEMIC & RESEARCH

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Administrative Assistant ACADEMIC & RESEARCH
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Job Description

Req ID : 1739001
Job Purpose
The Center Coordinator is responsible for supporting Center Director by analyzing and coordinating daily center activities to achieve established center goals. Will ensure that all operational tasks in the Center are organized and completed on an as-and-when needed basis. The Center Coordinator is responsible for the da-to-day management of administrative functions. A high degree of initiative, independence of action and ability to achieve results without explicit guidance are expected, as is the ability to work quickly and efficiently, particularly during busy times. Candidates must be able to communicate effectively in English and Arabic and write accurately in English.
Job duties but not limited to
Responsible for operational administrative activities of the Center to include short and long range planning; implementing and managing day-to-day procedures; providing administrative support to the Center Director, PI and Co-PIs; management of shared calendar, coordination of internal and external meetings, organizing events and maintaining Center mailing list, databases and files
Organize small and large-scale events held by the Center (e.g. External Stakeholder meetings, advisory board meetings, workshops, conferences, training etc.) including arrangement of all event and guest logistics (e.g. travel, accommodation, transportation)
Work closely with human resources Oversee hiring of Postdocs, Researchers and review process
Assist with budget and financial management of the Center, including overseeing purchasing needs, reimbursement of center personnel, and other budget and expense data for the Center. Submit expense reports when necessary
Routinely update research news and event announcement
Correspond sensitive and confidential documents; coordinate with Center partners (External stakeholders, advisory board members, funding agencies)
Ensure that faculty members, Postdocs and Researchs follow and adhere to the Centers policies and procedures
Manage and ensure logistics are prepared and arranged for with related departments and adhere to the Universities standards when planning for events, meetings and workshops with external stakeholders and speakers
Assist Center Director in preparing and maintaining events and meeting materials and business presentations
Organize Center meetings for faculty, Postdocs and Researchs and make sure to document all meeting minutes
Liaise with the Marketing and Communications and Information and Communications Technology Departments to update Center information on website
Adhere to the University's information security and confidentiality policies and procedures, and report breaches or other security risks accordingly
Coordinate with other departments to facilitate the accomplishment of tasks and responsibilities, as and when needed
Undertake any other related duties as assigned by Center Director.

Minimum Requirements
A Bachelors Degree in related field.
A minimum of 6-8 years experience, coordinator/administrative combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved
Experience in University setting, dealing with faculty, researchers and/or students
Experience supporting multiple functions and proven track record of successfully managing concurrent duties and assignments
A high level of written and oral communication skills in English and good comprehension in Arabic
This position is critical to the successful support of center research activity
This position is responsible for providing administrative support to management and for managing day-to-day operations of the Center
Skills and Knowledge:
Customer focused
Effective communication
Problem solving and decision making
Dedication to quality and excellence

Department / Functional Area

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