Executive Assistant to the office of the Chief Medical Officer

• Join NSWs largest private hospital. We are not-for profit & for purpose!
• Be a key driverinimplementingmodern digital ways of working
• Work alongside respected medical leaders in a supportive and collaborative environment

Taking care of people is our reason for being
At Sydney Adventist Hospital fondly known as the San caring for people is at the core of who we drives us to deliver exceptional outcomes for our patients anditsa shared sense of purpose that extends to everyone who works here.

When you join our teamyoullfeel valued and supported by our strong commitment to learning flexibility great benefits and a positive culture of teamwork and cooperation.

The exceptional benefits we offer are

• As a not-for-profit we offer salary packaging (of up to $9010 per FBT year) that can reduce the amount of tax you pay. This can leave you with thousands of dollars more in your pocket each year.
• Up to 14 weeks paid parental leave.
• Anadditionalleave day between Christmas and New Year each year.
• Discounted gym membership for you and your family using Fitness Passport.
• Beautiful campus with lots of amenities includingnumerouscafés gift shop florist pharmacy and even a hairdresser.
• Plus so many more.

What you will be doing in this role

This is a newly created rolereporting to theChief Medical Officer (CMO)whereyou will provide high-level executive and administrative support to ensure the smooth day-to-day operation of the Office of the an on-siteroleideal for an experiencedprofessionalwho thrives in a fast-paced environment enjoys building strong relationships and is confident using digital tools and technology to improve workflow efficiency.

In this role you will:

• Support a digitally enabled executive office using Microsoft TeamsSharePointand emerging AI tools.
• Identifyand implement process improvements to enhance administrative efficiency.
• Coordinate meetings agendas papersminutesand follow-up actions for key medical governance committees.
• Support doctor engagement communications including newslettersmemosand updates.
• Assistwith medico-legal and complaints processes including preparing correspondence and legal liaison.
• Track actionstimelinesand deliverables across multiple priorities.

This is a rewarding opportunity to work alongside respected medical leaders and contribute to the delivery of quality healthcare services in a supportive and collaborative a professional and values-driven team that embraces innovation and continuous improvement.

Who we are looking for

You are a highly organised and adaptable Executive AssistantorSenior Administratorwhothrivesin a role that requires agility soundjudgementand the ability to remain calm and organised while managing shifting priorities and tighttimeframes. You will be proactive solutions-focusedand confident working with a high degree of autonomy.

Along with your brightpositiveand collegial approach you will bring:

• Previousexperience in a similar administrative role ideally within healthcare or a complex environment.
• Strong written communication and stakeholder engagement skills including confidence communicating with senior clinicians and executives.
• Excellent organisational skills and attention to detail.
• Confidence using Microsoft Office TeamsSharePointand other digital platforms.
• Interest in AI and technology-driven process improvement.
• This in an on-site role where you will become embedded and cherished as part of our collaborative team. Ideallyyoullhave flexibility to attend occasional evening committee meetings.

About Us

Adventist HealthCare owns andoperatesSan Day Surgery Hornsby and the Sydney Adventist Hospital (fondly known as the San). The San is NSWs largest private hospital. Founded in 1903 we are proudly faith-based and have a proven history of being industry pioneers in ground-breaking research and delivering superior patient care. As a not-for-profit we continually reinvest incutting-edgetechnology and facilities providing exceptional outcomes for our dedicated team of 2400 staff members and the community we serve.

What to expect

Successful candidates willbe requiredto complete a range of pre-employment checks and assessments. These vary and could include professional referencesfunctional questionnairea national police check working with children check vaccination evidence among others.

How to apply

If you see yourself in this role thenwedlove to hear from you. Simply click on the Apply button andwellkeep you up to date on how your application is progressing.

Applications close14 June 2026.Please note that this is subject to change and applications will be reviewed as they are received and progressed to interview and appointed ifdeemedsuitable. Therefore we encourage you to Apply Now to avoid disappointment.

If you would like to know more then please feel free to contact our Talent AcquisitionPartnerOlivia Jacobson.Please note thatno applications via email will be accepted.

Recruitment Agencies thanks for thinking of us. However we donot accept unsolicited calls or resumes from recruitment agencies.