Executive CEO Assistant & PA

We are seeking a highly organized proactive and analytical Personal Assistant to support the CEO of a leading consultancy firm. This role goes beyond traditional administrative duties. The successful candidate will play a key role in supporting organizational transformation projects HR development initiatives and managing CRM operations. This is a dynamic position suitable for someone passionate about HR strategic thinking and executive support.

• Manage the CEO s calendar appointments and travel arrangements.
  
• Prepare proofread and format documents reports and presentations (especially PowerPoint).
  
• Coordinate meetings take minutes and follow up on action items.
  
• Handle confidential information with discretion and professionalism.
  
• Assist in the planning and execution of HR transformation and restructuring projects.
  
• Support data gathering analysis and reporting for strategic decisionmaking.
  
• Collaborate with the CEO on developing project timelines milestones and deliverables.
  
• Track progress and ensure alignment with business goals.
  
• Maintain and update the CRM system to ensure accurate client records.
  
• Handle communication with clients ensuring exceptional service.
  
• Efficiently use CRM systems to track client interactions.
  
• Generate client reports and analytics from the CRM to support strategic planning.
  
• Collaborate with the marketing and client services teams to optimize CRM usage.
  
• Assist in recruitment processes including scheduling interviews candidate communication and onboarding coordination.
  
• Support the creation and management of training programs and performance management systems.
  
• Maintain employee records and assist in implementing HR policies and initiatives.
  
• Assist in preparing presentations (PowerPoint) and documentation.
  
• Contribute to analysis and strategic thinking in transformation projects.
  
• Conduct research and provide insights on industry trends.
  
  

Requirements

• Bachelor s degree in Business Administration Human Resources or a related field.
  
• Minimum 4 years of experience as a Personal Assistant preferably in an HR or consulting environment.
  
• Strong knowledge of HR practices and employee lifecycle processes.
  
• Experience with CRM systems (e.g. HubSpot Zoho Salesforce).
  
• Fluent written and verbal communication in English.
  
• Highly organized detailoriented and able to multitask in a fastpaced environment.
  
• Strong analytical and critical thinking skills.
  
• Proficiency in Microsoft Office Suite especially Excel and PowerPoint.
  
• Excellent time management and organizational skills.
  
• Experience in Human Resources including recruitment employee relations and all HRrelated tasks.