Admin Assistant

As an Admin Assistant you will be a key member of the team in our Riyadh office and will be the go to person supporting the sales teams with their daytoday tasks and ensuring smooth operation across the office. The ideal candidate will act as a key point of contact for Saudi government entities manage administrative and compliance tasks and help ensure smooth daytoday operations in a fastpaced environment.

Key Responsibilities:

Government & HR Support:

• Liaise with key government bodies including MHRSD GOSI MISA MOI Riyadh Chamber of Commerce.

• Manage activities related to work permits Iqamas visas (including exit/reentry) and onboarding processes for expatriates.

• Ensure compliance with Saudi labor laws Saudization quotas (Nitaqat) and other requirements.

• Handle government platform operations (Qiwa Absher Muqeem Mudad etc..

• Coordinate official document attestation through the Riyadh Chamber of Commerce.

• Assist with governmentrelated employee issues such as residency labor disputes and registration matters.

• Maintain accurate HR and government records for audits and reporting.

• Draft official correspondence in both Arabic and English.

Sales Support:

• Assist the Sales team with administrative tasks including preparing quotations compiling proposals and updating client records.

• Coordinate internal meetings calls and presentations for Sales activities.

• Help organize logistics for client visits trade shows and sales events.

• Track and manage sales documentation and follow up on action items with internal teams.

• Support the preparation of reports and dashboards for the Sales department.

General Administrative Support:

• Provide daytoday support to team members across departments.

• Manage office supplies vendor coordination and internal event logistics.

• Coordinate meeting room bookings set up conference calls and prepare meeting materials.

Qualifications :

Please note that due to Saudization only Saudi nationals can be considered for this role.

• Bachelors Degree in Business Administration or a related field.

• Fluent in Arabic and English (spoken written and reading).

• Strong organizational time management and multitasking skills.

• Positive proactive attitude and a willingness to take ownership of tasks.

• Strong communication and interpersonal skills with a professional demeanor.

• Ability to work independently and collaboratively.

• Experience with government portals (Qiwa Absher Muqeem Mudad) is a plus.

• Prior experience in administrative support HR coordination or sales operations is preferred.

Additional Information :

• 22 days holiday per year which increases with length of service
• 10 days Saudi Public holiday in a year
• Free breakfast  
• Private health insurance
• A very broad range of employee benefits

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Diversity and Inclusion: 

Here at ACS were passionate about bringing people together to create a truly inclusive environment that promotes and values diversity across our global network of offices.