Senior Document Controller

Job Description

Basic Functions and Scope:

• Senior Document control specialists are responsible for managing company documents while also ensuring
• their accuracy, quality and integrity. These specialists’ help companies adhere to record retention policies,
• safeguard information and retrieve data more effectively.
• Document control specialists store, manage and track company documents. They scan, image, organize and maintain documents, adhering to the company's
• document life-cycle procedures, and they archive inactive records in accordance with the records retention
• schedule.

Key Duties and Responsibilities (Work activities):

• Control all aspects of project documentation on multiple simultaneous clients, utilizing various control methods/systems.
• Prepare, operate and update Document Control Procedures in line with the Company’s Document Management System.
• Ensure proper document control support is given to each right place.
• Produce and maintain Document Progress Reports to Project Managers.
• Ensure all documentation provided is as per Client quality formatting requirements.
• Formatting may include correcting templates, fonts and style, pagination and numbering and other activities that may be required to achieve a client’s documentation requirements.
• Create Document Control and correspondence folders for individual projects.
• Work in strict co-operation with the Project Manager to ensure project progress status integration.
• Ensure all templates used with the department conform to the Company standard.

Job Requirements

Technical qualifications requied:

• Familiar with e-Document management systems.
• Basic understanding of law firms & legal documents.
• Experience withIBMFilnet DMS.

Experience:

• 5 to 10 years of Practical / hands-on experience in document management roles

Language Skills:

• Excellent command of the English language, both written and spoken.

Computer Skills:

• ExcellentMSSuite software knowledge.
• Good working knowledge of Adobe Acrobat.
• Familiar with e-Document management systems.

Other Requirements:

• Strong interpersonal, communication and customer service skills are also essential
• Self-directed, detail-oriented, highly-motivated and have the ability to work independently.
• Able to work in a fast-paced and deadline-driven environment.
• Detail-oriented, dependable and trustworthy.
• The ability to prioritize, manage time well, multitask and troubleshoot.