Procurement Specialist

Job Description

Job Outline:

• The Group Procurement Specialist performs all Procurement Operations tasks including Procure to Pay (P2P) and Supplier Management activities. This includes converting requisitions into Purchase Orders, providing accurate data and customized reports that support the Procurement efforts and Internal Control compliance requirements, and providing business, organization knowledge & technical expertise to all procurement work processes, policies, and systems.

Main duties & Responsibilities:

• PR2PO:
  • Process requisitions conversion into Purchase Orders, including all requirements, e.g. verification of proper cost center, tax codes, freight costs, etc.
  • Work with Group Procurement Function team and/or Group Head of Procurement as well as Suppliers to get correct pricing, lead times, etc.
  • Process Requests for Quotation as needed.
  • Process and follow-up on Special orders (Emergency, Urgent…) as per procurement standards and policies.
• Order Management:
  • Transmission and acknowledgment of Purchase Orders.
  • Perform all PO Admin work, including faxing/mailing POs, packages, mass mailings, etc.
  • Perform routine supplier follow-up items, e.g. PO or inquiry receipt verifications, etc.
  • Maintain Purchases documents as needed, i.e. Outline Agreements, including changes for the price, delivery, etc.
  • Archiving: Maintain all Purchases related documents, including commercial documents, inquiry packages, and recaps, etc.
  • Support Purchase Requisitioners by providing estimated cost for the Goods and Services according to Procurement Policies.
  • Support resolving GRIR Imbalances.
  • 1st level support for purchases-related supplier questions.
  • Manage Supplier Interface issues appropriately with the Central Procurement Function Category teams and/or Group Head of Procurement as well as Accounts Payable.
• Reporting & Procurement Control:
  • Manage open order reports, including PO closing, supplier follow-up on late deliveries, pricing issues, PO variance reports, etc.
  • Resolve blocked Invoices for price variance.
  • GRN/IR variances and resolution.
  • Report and Track claims, credits, returns, and exchanges as per credit & claims procedure.

Job Requirements

• Proven 1 - 3 years of experience in procurement.
• Superior English language proficiency (C1 - C2).
• General Business Skills & Knowledge
  • Has an excellent understanding of Procurement Cycle, Policies, and Procedures.
  • Purchases knowledge
  • Knows well internal control and compliance principles.
  • Knows the difference between the types of procurement spend categories as capital & corporate services & IT, etc.
  • DOA/DA knowledge and use.
  • Well organized.
  • Written and verbal communication & presentation skills.
  • Basic Project Management Skills.
• Corporate Skills
  • Understands and applies Company Policies: Conflict of Interest, Gift & Entertainment, Ethical Treatment of Suppliers, Security, Competitive information Collection, Delegation of Authority, Legal Guidelines.
  • Protects sensitive information so that suppliers don’t use Mantrac for their industry benchmarking efforts.
  • Stays up-to-date on latest policy revisions, interpretations.
  • Strong reasoning skills.
  • Practices active listening skills.
  • High personal integrity.
  • Customer Service oriented.
  • Practices principles in giving and receiving feedback.
  • Learns & applies new information quickly; Anticipate problems before they occur; Takes a broad view; finds meaningful connections; uses logic and intuition to define problems/solutions.