Procurement Coordinator

Job Description

We are seeking a qualified, motivated individual to join our company as a Procurement Coordinator. As part of our team, you will manage raw material procurement processes for the whole of the organization, coordinating with multiple departments to ensure smooth and timely delivery. You will liaise with international vendors, Distributors, and partners establishing strong working relationships and comparing materials prices and attendant services to pursue the most profitable course in line with business objectives. Our ideal candidate is an expert with ERP system and possesses excellent problem-solving and communication skills.

Roles & Responsibilities

• Responsible to source, negotiating, and purchasing materials from both local and overseas vendors.
• Evaluate vendor’s quotation by means of Commercial Bid Evaluation to ensure that they are in line with the technical and commercial specifications required for the project.
• Assist with daily operational purchasing needs such as planning, issuing, and following up on Purchase Orders delivery and shipment schedules.
• Resolve supply, quality, service, and invoicing issues with vendors from issuing the order until close the payment.
• Assist in ISO Annual Performance Review for vendors.
• Evaluate supplier performance based on quality standards, delivery time & best prices and ensure all the criteria are met according to the organizational requirements and expectations.
• Responsible for implementing internal procurement strategies to cater to high delivery and short lead-time requirements.
• Timely updates and submission of Procurement reports.
• Undertake any other ad-hoc duties as assigned.
• Review the payment terms and discuss to get the best payment terms from the vendors.
• Issuing customer invoices and Following up the collection with them.

Job Requirements

• 1 - 3 years of experience as a Procurement coordinator or in a similar role.
• Bachelor's degree in business administration, supply chain management, or a similar field preferred.
• Good working knowledge of purchasing strategies.
• Proficiency in Microsoft Office and with business application software, purchasing, and resource planning systems.
• Team player with strong organizational skills
• Excellent communications and negotiation skills with suppliers and customers.
• Resourceful, self-driven, proactive, and independent worker.
• Hardworking and meticulous with a positive attitude.
• Possess good communication and interpersonal skills.
• Good analytical skills.
• Able to work under stress in a fast-paced environment.
• Excellent in English speaking, writing, and communication.