Administration Coordinator

Job Description

• Respond to and initiate inquiries (questions regarding purchasing, personnel, facilities, administration, specialized programs, etc.) Explain policies, answer questions, and independently resolve problems whenever feasible.
• Prepare presentation materials for use by others, editing content and adding appropriate graphic and design elements. These responsibilities may include creating basic web content.
• Compose and/or prepare correspondence, memoranda, promotional materials, forms, newsletters, manuals, and reports using appropriate word processing and spreadsheet tools. Perform basic statistical calculations on data for reports and presentations.
• Plan, prioritize and schedule meetings and appointments for departments/managers and other management. Make decisions on a daily basis regarding calendars.
• Assist with grant proposals and serve as a resource for information related to the administration of grants and contracts.
• Perform specialized administrative duties required to support the specific program area, using discretion to make judgments based on operating guidelines. Support purchasing requirements for department, researching items and obtaining price quotes, entering information into the Company systems, receiving purchase orders, and maintaining information as required.
• Arrange and coordinate missions and travel reimbursement for staff.
• Compile and maintain information that may require web or library researching, gathering, compiling, and updating data and records.
• Perform other administrative duties as required to support the mission and function of the unit.
• Confer with human resources department to provide assistance with payroll, personnel databases and other duties.

Job Requirements

• 0-1 years of Experience
• Bachelor degree
• Fluent English Command
• Excellent Communication skills
• Advanced user of MS Excel – Word & PPT
• Excellent time management skills